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Meeting Minutes

Towner County Commissioners

SPECIAL SESSION

MINUTES

January 15, 2024

 

The Towner County Commissioners met in special session on January 15, 2024 at 8:00 a.m. virtually via Zoom for the purpose of approving the newly renamed precincts due to the resolution of the Turtle Mountain v Howe lawsuit.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein and Commissioner Lance Teubner.

Joni Morlock presented the newly renamed precincts, explaining that Towner County is now fully in legislative district 15 rather than being split between districts. No further discussion was held. Commissioner Lagein moved, seconded by Commissioner Teubner, to approve the precincts as presented. Motion passed.

The meeting was adjourned by motion.

 

 

ATTEST:

 

 

 

Matt Odermann                                                            Mindy S Reimer

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

January 2, 2024

 

The Towner County Commissioners met in regular session on January 2, 2024 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Agenda:

Motion to approve the agenda was made by Commissioner Lagein and seconded by Commissioner Teubner.  All Commissioners voted aye, motion carried.

Minutes:

Motion to approve the minutes of the November 7, 2023 and December 5, 2023 regular meetings was made by Commissioner Hallaway and seconded by Commissioner Lagein.  All Commissioners voted aye; motion carried. 

Reorganization of officers:

Auditor Mindy Reimer opened up nominations for Chairman. Matt Odermann was nominated. Commissioner Lagein moved and Commissioner Teubner seconded to cease nominations and cast a unanimous ballot for Odermann. All commissioners voted aye; motion passed.

Chairman Odermann opened nominations for Vice-Chairman. Dave Lagein was nominated. Commissioner Berg moved and Commissioner Teubner seconded to cease nominations and cast a unanimous ballot for Lagein. All commissioners voted aye; motion carried.

Reorganization of department and committee assignments:

Commissioners discussed the various committee assignments. Commissioner Odermann appointed the assignments as follows with no further discussion held and no objections heard.

 

Department reports:

Road Department – Kevin Rinas:

No report from the Road Department.

Sheriff – Sheriff Andrew Hillier:

Sheriff Hillier reported a calm holiday. The newly hired deputy, Dalton Stern, is now licensed and is in the process of being fully equipped. A couple of sheriff department cars had mechanical issues over the weekend and will be looked at by the mechanic hopefully this week. Sheriff is working on the third bid for the additional vehicle with the share cost with the Stonegarden grant. Discussion was held on the recruitment of additional deputies and any potential issues, i.e. housing, that could pose additional hindrances.

State’s Attorney – Josh Frey

State’s Attorney Frey was on hand to clarify the intentions of the investigator roll. Commissioners discussed the $10,000 payment to the Task Force. It was determined that, in the short term, the commission is ok with continuing the payment. Frey reported strong interest in the position, even prior to advertisement.

Facilities Maintenance – William Voight

 

William Voight reported that no building committee had been held since the prior month. The Court House pipes/drains had been capped down at the city plumbing level – 4 feet below ground level. The sink in the breakroom is functional now. Voight reported there was a small electrical fire in the Armory but no significant damage was discovered.

Visitors and Delegations:

None

Old Business:

None

New Business:

Employee Policy

Holiday Schedule: Commissioners discussed the Juneteenth holiday and the recognition of it. Commissioner Teubner moved to change the observation of the Juneteenth holiday from June 19, 2024 to July 5, 2024. Commissioner Hallaway seconded the motion; motion carried.

Telecommuting Policy: Discussion was held on enacting an official telecommuting policy. After discussion, it was decided to send the drafted policy back to department heads to discuss and bring forward again at a future Commissioner meeting.

Cafeteria Plan

The Resolution for the Cafeteria Benefit plan was reviewed. Commissioner Lagein moved and Commissioner Hallaway seconded to approve the resolution as presented. All commissioners voted aye; motion carried.

Financial Report

Monthly Bills

After review and discussion, Commissioner Teubner moved and Commissioner Berg seconded to approve the December bills as presented. Upon roll call vote, all commissioners voted aye; motion carried.

Year End Financial Review

Auditor Reimer presented the year-end financial statements, noting few specific items. The year-end financial report was discussed and accepted as presented.

Amendments to the Budget

Auditor Reimer reviewed the amendments to the budget. It was noted that overall, the property tax review was lower than budgeted across all funds. There were significant over-expenditures in the county road and highway tax department as were known by the Commissioners. There was discussion regarding the Weed Control fund. No further discussion was held. Commissioner Hallaway moved and Commissioner Berg seconded to approve the amendments as recommended by the County Auditor. Upon roll call vote, all commissioners voted aye; motion passed.

Meeting Schedule:

The next meeting was set for February 13, 2024.

The meeting adjourned by motion and second from Commissioners Teubner and Hallaway.

 

ATTEST:

 

 

 

Matt Odermann                                                            Mindy S. Reimer

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

December 5, 2023

 

The Towner County Commissioners met in regular session on December 5, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to amend the minutes of the November 7, 2023 regular meeting was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Kevin Walford, Butler Equipment, was on hand to introduce the new sales person Brandon Padilla.  Walford also stated the payloader the County had purchased would be in next week.  Road Supervisor Kevin Rinas stated they were still blading roads minimally.

Sheriff Hillier stated he had made a conditional offer to an applicant but was also losing another officer.  Hillier presented a salary schedule that included a 12% increase for Sheriff’s deputies that would cover incentive pay for existing deputies and a higher starting salary for potential candidates.  Back to the Blue grant money of $14,423 was received.  Motion by Lagein, seconded by Teubner to pay out the Back to the Blue money at Sheriff’s Hillier’s discretion as retention bonuses to the remaining Deputies. Upon roll call vote, all voted aye.  Motion passed.  Motion by Berg, seconded by Hallaway to give a 12% increase to Sheriff department wages in 2024 in order to try to remain competitive in a market where law enforcement personnel are in short supply and high demand.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Bill Voight, Maintenance Supervisor, said he was looking at redoing the school contract and would work with the States Attorney on a new contract.  Voight stated there was a drain issue at the Armory.  There are also zone valves at the Courthouse that don’t work.  Voight stated the new Tool Cat was received. 

Anita Barrett was on hand to update the Commissioners on what was happening with the Egeland School.  Barrett stated they had found someone to tear down the school for no cost.  Barrett was wondering if they could use the County truck and backhoe with some of the teardown.  The County does not have the equipment they were looking for.  Commissioners recommended they apply for ARPA funds to pay for some of the tear down costs. 

Motion by Berg, seconded by Lagein to approve the sale of deeds on foreclosed properties to the respective Cities.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, and seconded by Teubner to approve the precincts as presented and polling center location at the Towner County Armory for the upcoming June 2024 election.  All Commissioners voted aye and motion passed. 

States Attorney Josh Frey stated he had done a lot of research on the “triangle piece” on the hog barn road.  Frey had prepared a deed to Overton’s for the piece they had previously asked for in which a fee of $3,000 per acre had been agreed upon.   A piece on the south side was still owned by Gibbens and should have been purchased as part of the road project.  Frey would talk to Gibbens to see if that small missed parcel could be purchased to clean up the project.  There was still some property the State of ND owned that Frey was trying to get ahold of someone at the NDDOT to deed it to the County. 

Frey had done research on hiring an investigator through his office.  Frey felt the best fit for the County would involve a position with an investigator, school resource officer and task force officer.  Frey was asking if he could advertise for a Lieutenant position to fill this role. This position would be under Sheriff Hillier with an MOU with the States Attorney and would use one of the Sheriff’s vacant positions.  Motion by Hallaway, seconded by Lagein to advertise the position.  Upon roll call vote all voted aye.  Motion passed. 

Motion by Lagein, and seconded by Teubner to appoint Mindy Reimer as Auditor/Treasurer as of December 21, 2023 upon the retirement of Joni Morlock. Upon roll call vote all voted aye.  Motion passed.

Motion by Hallaway, and seconded by Lagein to approve Lance Teubner, Doug Berg, Cari Hallaway and Mindy Reimer as signers on all bank accounts at Bravera and First State Bank.  Upon roll call all voted aye.  Motion passed.   

Motion by Teubner, and seconded by Berg to pay the bills.  Upon roll call vote, all Commissioners voted aye.  Motion passed.   

Jim Kaiser, National Weather Service, was on hand to recognize Lori Beck for her work in the Storm Ready Program in Towner County. 

The next meeting was set for January 2, 2024.  

The meeting adjourned by motion.

ATTEST:

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

November 7, 2023

 

The Towner County Commissioners met in regular session on November 7, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Addition to the agenda. Bill from Wold Engineering and Courthouse HR concerns.

Motion to approve the agenda was made by Lagein and seconded by Berg.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the regular and special meeting was made by Berg and seconded by Teubner. All Commissioners voted aye, motion carried. 

Kevin Rinas gave the commissioners updates. A motion to approve the Gravel Hauling Agreement was made by Hallaway and seconded by Teubner contingent on States Attorney Frey’s review. All Commissioners voted aye, motion carried. A budget exception was made for the Road Department by Lagein and seconded by Hallaway. Upon role call all commissioners vote aye, motion carried. 

Sheriff Hillier gave the commissioners updates. He addressed concerns about the lack of applicants for the open Deputy Sheriff position. He presented material from other counties in North Dakota in regards to their pay and benefits compared to Towner County. The idea of a private investigator under the States Attorney office was discussed to relieve some of the duties of Sheriff’s Department.

Commissioner Berg and Teubner gave a facilities update. The future of the armory was discussed.

Steve Anderson, Veteran Service Officer, introduced himself to the commissioners.

KLJ updated the commissioners on box culverts by Perth. They are ready to finalize the project. Motion to finalize and sign off on BRO-0048(022) was made by Hallaway and seconded by Teubner. A roll call vote was held with Teubner, Berg, Hallaway and Lagein voting aye.  Oderman voted nay.  Motion passed.

Lindy Berg, NDSU Extension, discussed the Weed Board budget. Sixteen people took advantage of the Land Owner Assistance Program. Around ninety kids participated in Safety Day this year. Lindy has reached out to the community for interest in Stop the Bleed Program.

Motion approved by Lagein and seconded by Berg for employee gift certificates of $40. All Commissioners voted aye, motion carried.

Motion by Lagein and seconded by Teubner to deed property back to Ryan Laverdure. All Commissioners voted aye, motion carried.

Motion to approve Homestead Credit made by Teubner and seconded by Berg. All Commissioners voted aye, motion carried.

Motion by Lagein and seconded by Berg to approve salary increase for Joni Morlock in lieu of health insurance. The total wage for two part time non-benefited positions is $89,237.59. A roll call was held with Teubner, Berg, Odermann and Lagein voting aye. Hallaway voted nay.  Motion passed.

HR issues concerning employees were discussed between commissioners. Personnel committee was formed with Commissioner Lagein and Berg to meet with Mindy on how the Auditor/Treasurers office will run for day to day operations.

Motion by Teubner, seconded by Berg to pay the bills.  Upon roll call vote, all voted aye.  Motion passed.

The next meeting was set for December 5, 2023

The meeting adjourned by motion.

 

ATTEST:

 

 

______________________________                            ______________________________

Matt Odermann                                                            Cari Hallaway

Commission Chairperson                                              Deputy Auditor

 

 

SPECIAL MEETING

MINUTES

October 20, 2023

There was a special meeting of the Towner County Commissioners, via zoom, on Friday, October 20, 2023 at 8:30 a.m.  Items on the agenda included the hiring of a new Towner County Auditor/Treasurer. 

 

Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.  Also present were several Towner County employees, and Mindy Reimer.

Commissioner Odermann stated that a counter offer of $98,000 had been received from Val McCloud.

Commissioner Odermann stated that Mindy Reimer, CPA, a local resident that had recently move back to the area, was interested in the job.  Reimer was able to assume the position in a part time capacity.  Current Auditor/Treasurer Joni Morlock was willing to stay on, also on a part time basis, to train and help Reimer.  The proposal was that the 2 positions would total 1 full time position for $82,232, which is what it would have cost the County had Morlock not retired. 

A discussion was held on which offer would be best for the County.

Motion by Lagein, seconded by Berg to reject the counter offer from McCloud and offer Mindy Reimer the Auditor/Treasurer position with Morlock staying on for 1 year of training and consultation.  Upon further discussion a roll call vote was held with Teubner, Berg, Odermann and Lagein voting aye.  Hallaway voted nay.  Motion passed. 

 

Matt Odermann                                                Joni Morlock

Commission Chairman                                     Auditor/Treasurer

SPECIAL MEETING

MINUTES

October 6, 2023

A special meeting of the Towner County Commissioners was held, via zoom, on Friday, October 6, 2023 at 3:30 p.m.  Items on the agenda included:

  • Salary offer for Auditor Treasurer position (see attached spreadsheet)

  • Serving eviction notice on foreclosed property

 

Present at the meeting were Commission Chairman Matt Odermann, Commission Vice-Chair Dave Lagein, and Commissioners Hallaway, Berg and Teubner.  Also present was States Attorney Josh Frey.

The meeting was called to order by Commissioner Odermann.

 

A salary offer for Val McCloud, previous Rolette County Auditor, to assume the Towner County Auditor/Treasurer position upon the retirement of Joni Morlock was discussed.  Motion by Hallaway, seconded by Teubner to offer McCloud $86,500 contingent upon passing a background evaluation.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

 

The next item on the agenda (serving the eviction notice) was not discussed.

 

The meeting adjourned by motion at 3:52 p.m.

 

 

 

Matt Odermann                                                                               Joni Morlock

Commission Chairman                                                                   Auditor/Treasurer

REGULAR MEETING

MINUTES

October 3, 2023

 

The Towner County Commissioners met in regular session on October 3, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the September 7, 2023 regular meeting was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Commissioner Berg entered the meeting at 8:02 a.m.

Jessica Tagestad, Wold Engineering, presented Federal Aid projects and stated Towner County was approximately 3 years overdrawn in Federal funds.  Tagestad stated the State would be soliciting for more bridge projects.  Bridge projects to be submitted were discussed.  A hydrology study was needed to proceed with a project in Teddy Township.    Motion by Berg, seconded by Hallaway to allow Kevin Rinas to proceed with the hydrology study.  Upon roll call vote Teubner, Berg, Hallaway and Lagein voted aye.  Odermann voted nay.  Motion passed. 

A review of project BRO-CVD-0048(022) was discussed with engineers (KLJ and Wold).  Additional gravel was needed on the project.  The alignment of the North bridge in Monroe Township was discussed with both engineers.    

Sheriff Hillier and Bill Voight gave department reports.

The Auditor/Treasurer position was discussed.  A committee consisting of Commissioners Odermann, Berg and Auditor Morlock would meet with a potential candidate. 

Motion by Teubner, seconded by Hallaway to approve two abatements within the City of Cando.  All Commissioners voted aye, motion passed.

Motion by Hallaway, seconded by Teubner to appoint Dave and Jannell Lagein as delegates to the ND State Fair Association’s annual meeting.  All Commissioners voted aye.  Motion passed.   

The Economic Development Director position was discussed.  Auditor Morlock stated the EDC would be severing the contract with Towner County.  The Commissioners stated it would be fine if the EDC used the Commissioner room for meetings.   

Motion to approve the agreed upon minimum sales price on foreclosed properties by Lagein, and seconded by Hallaway.  All Commissioners voted aye.  Motion passed. 

Brad Bergdahl was on hand to talk about the pavilion at the fairgrounds.  Bergdahl has been trying to gather support to restore the pavilion. Bergdahl was questioning whose jurisdiction the pavilion is under.  The issue was referred to the State’s Attorney to see who owns the property. 

Auditor Morlock went over the final audit report issued by Eide Bailly.  Motion by Hallaway, seconded by Berg to accept the audit report as presented.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Motion by Hallaway, seconded by Teubner to pay the bills.  Upon roll call vote, all voted aye.  Motion passed.

The error and omissions public hearing was held.  There were no citizens on hand. Motion to approve the error and omissions correction as presented by Hallaway and seconded by Teubner.  Upon roll call vote, all voted aye. Motion passed. 

The budget hearing was held.  Upon no comments from any citizens, there was a motion by Hallaway and seconded by Berg to close the budget hearing.  All voted aye, motion passed.  Motion by Hallaway, seconded by Lagein to adopt the final budget.  Upon roll call vote, all voted aye.  Motion passed. 

The next meeting was set for November 7, 2023.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

 

 

 

REGULAR MEETING

MINUTES

September 7, 2023

 

The Towner County Commissioners met in regular session on September 7, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the August 8, 2023 regular meeting and the Bisbee Special meeting was made by Teubner and seconded by Berg.  All Commissioners voted aye, motion carried.

Kevin Walford, Butler Equipment, gave Commissioners a quote for a payloader.  The issue was tabled until the end of the meeting.  Gravel crushing was discussed.  A change order on a box culvert project by Perth to eliminate a culvert in an approach was discussed.  Motion by Lagein, and seconded by Teubner to approve change order # 1 on project BRO-CVD-0048(022) for a decrease of $3,450. All Commissioners voted aye, motion passed. 

Sheriff Hillier stated three officers were attending a training at Camp Grafton.  Hillier stated the School Resource Officer is at the school only when he is on duty which amounts to roughly 2 days a week.

Facility Maintenance Bill Voight stated a plumber had come and fixed some issues at the court house and the armory.  The Sheriff’s office will be moving to their new office next week. 

Jessica Tagestad, Wold Engineering, was on hand to go over the Federal Aid worksheet.  The meeting with the NDDOT in Bismarck will be at 3 pm on October 9th to go over the worksheet.   

The Auditor/Treasurer position was discussed. There was one applicant for the position.  A committee of Commissioners Berg, Odermann and Auditor Morlock would meet with the candidate. 

Motion by Lagein, seconded by Hallaway to approve a MOU between Towner County and NDSU Extension.  All Commissioners voted aye.  Motion passed.

Motion by Hallaway, seconded by Teubner to approve a utility permit for Northern Plains Electric.  All Commissioners voted aye.  Motion passed. 

Motion by Teubner, seconded by Lagein to approve a JPA for 911 fees between NDACo and Towner County.  All Commissioners voted aye.  Motion passed. 

The NADCo conference and resolutions for legislation were discussed.

An error was discovered in that soil modifiers had not been applied to the valuations of several parcels. Valuations are now certified and cannot be changed.  Auditor Morlock stated that the error would be corrected through the error and omissions section of the ND Century Code.  Morlock stated that upon correction, there were two options; Either the entities would be shorted the money levied, or the County could cover the cost of the shortage (approximately $18,000).  Motion by Berg, seconded by Hallaway for the County to cover the cost of the error so that all entities would receive the dollars they levied.  Upon roll call vote, all Commissioners voted aye.  Motion passed.

Motion by Teubner, seconded by Hallaway to approve the bills.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The purchase of a new payloader was again brought to the table.  Motion by Hallaway, seconded by Berg to purchase a 938M pay loader for $265,033.09 with the amount being taken out of the general fund reserves.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The next meeting was set for October 3, 2023.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

August 8, 2023

 

The Towner County Commissioners met in regular session on August 8, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, and Bob Hallaway.  Lance Teubner was absent.

Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the July 6, 2023 regular meeting was made by Hallaway and seconded by Berg.  All Commissioners voted aye, motion carried. 

Stanley Dick, Cavalier County Commissioner, was on hand to thank the Towner County Commissioners for their support in helping to fund his attendance at the National Associations of Counties (NACO) convention.  Dick is on the agriculture committee for NACO which is a great benefit for all ND Counties when it comes to lobbying at the Federal government level. 

Sheriff Hillier stated they had completed an FBI audit which had looked at office security.  Budget requests included an increase to promote two officers.  Commissioners noted a loss of revenue from the school because of the School Resource Officer going part time at the school.  Cost of equipping a new vehicle was discussed.

Maintenance Supervisor Bill Voight said he had talked to a company that quoted him roughly $100,000 per year to lease a building for public health, extension, vso and social services.  Voight stated he had a company coming to look at opening up walls to do a structural analysis of the courthouse. Trading the Tool Cat for a new one for $4500 was discussed.  Motion to pursue trade in for the Tool Cat by Hallaway, seconded by Lagein.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Making the old Sheriff’s office a break room was discussed.  Motion by Berg, seconded by Hallaway to make the Sheriff’s office a breakroom and have all the appliances in all offices being removed, and the basement Sheriff’s space being made into an office for the Superintendent of Schools and Bill Voight.  Upon roll call vote, Berg, Hallaway, Lagein voted aye.  Odermann voted nay.  Motion passed. 

Mike Britain, County Parks, recommended that the County does not take over Bisbee Dam at this time.  Britain informed Commissioners of his budget wants at Snyder’s Lake.  Playground equipment was discussed for Snyder’s Lake.  Motion by Lagein, seconded by Hallaway to appoint all Commissioners and Mike Britain to the County Park Board.  All Commissioners voted aye.  Motion passed. 

Commissioner Teubner entered the meeting at 9:35 a.m. 

Lindy Berg, Extension Agent, was on hand to go over her budget.  Berg asked to increase her wage budget to more than one full time employee.  A request to approve a Memorandum of Understanding between Towner County and NDSU Extension related to 4-H youth was referred to the States Attorney. 

Road Supervisor Kevin Rinas stated the bridges by Perth were open.  Road crews are busy graveling roads. 

The Auditor/Treasurer position was discussed.  Joni Morlock stated there had been no applications or interest in the position. 

Motion by Lagein, seconded by Hallaway to appoint Jeff Hagler as the new Superintendent of Schools to begin December 21, 2023 when Wayne Lingen retires.  All Commissioners voted aye.  Motion passed.

Motion by Hallway, seconded by Berg to appoint Dave Lagein as the County delegate at the October NDACO convention.  All Commissioners voted aye.  Motion passed. 

Motion by Teubner, seconded by Hallaway to approve a joint powers agreement/contract with Rugby jail.  All Commissioners voted aye.  Motion passed.

Motion by Hallaway, seconded by Berg to approve the bills.  Upon roll call vote, all Commissioners voted aye.  Motion passed.

Commissioners went over and discussed the 2024 budget in detail. Motion by Hallaway, seconded by Lagein to increase the extension wage position from a 1 to a 1.15 position as requested by the Extension Agent.  Upon roll call vote, Commissioners Lagein and Hallaway voted aye.  Commissioners Odermann, Berg and Teubner voted nay.  Motion failed. Motion by Teubner, seconded by Hallaway to approve the preliminary budget.  Upon roll call, all voted aye. Motion passed

Motion by Lagein, seconded by Teubner to use Wold Engineering for the project work sheet and meeting with NDDOT at the NDACO convention.  Commissioners Lagein, Berg and Teubner voted aye.  Commissioner Odermann and Hallaway voted nay.  Motion passed. 

The next meeting was set for September 7, 2023.   

The meeting adjourned by motion at 11:45 a.m.

 

ATTEST:

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

July 6, 2023

 

The Towner County Commissioners met in regular session on July 6, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the June 6, 2023 regular meeting was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried. 

Bids for a new blade were opened.  RDO submitted a bid for $460,000 for a 2024 blade with a $150,000 trade in on a 2017 blade.   Butler submitted a bid for $458,000 with a $165,000 trade in.  Motion by Lagein, seconded by Berg to accept the Butler bid.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

States Attorney Josh Frey stated he was going to send a letter to a citizen who had encroached on County right-of-way.  Frey is still working with Wold on the right-of-way for a triangle piece on the hog barn road.  Road Superintendent Kevin Rinas stated roads will be closed in Monroe Township for bridge repair. 

After receiving invoices for over $22,000, Frey and Sheriff Hillier discussed the issue of the cost of holding medically ill patients and how they deal with it. 

Josh Knutt, Mayor of Bisbee, was on hand to ask if the County would be interested in taking over the Bisbee Dam recreational area.  Mike Britain, County Parks, said he would be willing to take on the duties.  The City of Bisbee estimated costs to maintain the park run around $10,000.  The City of Bisbee will hold a special meeting to allow for public input.   Mike Britain stated Snyder Lake and Armourdale have been busy.  The new boat ramp at Armourdale will be completed soon. 

The Building Committee stated they had turned down the American Legion’s offer of $200 for the rental of office space. 

Interviews for preliminary engineering and design for BRJ-0048(050) were discussed.  KLJ Engineering scored 426/480 and Wold Engineering scored 432/480 on the interviews and presentation.  The Commissioners questioned the ability to overturn the recommendation of the interview committee and adjourned briefly to contact the NDDOT.  The Commissioners reconvened at 9:35 a.m.  Motion by Berg, seconded by Teubner to hire KLJ to do the preliminary design and engineering for BRJ-0048(050).  A discussion was held in which Commissioner Berg stated, that although he had rated both firms equally during the interview, he felt KLJ had done a better job describing the details of the project and was also able to do all environmental and cultural studies in house.  Berg and Commissioner Odermann both pointed out the past right-of-way issues Towner County has had with Wold Engineering.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Motion by Teubner, seconded by Hallaway to advertise for the Auditor/Treasurer position State wide until August 23rd, and then do a first round of interviews.  Upon roll call vote, all voted aye.  Motion passed.  The Interview committee was discussed, and will be appointed at the August meeting.   

Motion by Lagein, seconded by Berg to approve gaming site authorization for the American Legion at the Cando Golf Club for a $100 fee. All Commissioners voted aye.  Motion passed.

Motion by Lagein, seconded by Teubner to approve transfers as approve in the 2023 budget.  Upon roll call vote, all voted aye.  Motion passed.

Motion by Hallaway, seconded by Berg to pay the bills.  Upon roll call vote, all voted aye.  Motion passed.

Salaries for the 2024 budget were discussed and direction for the upcoming budget was given to Auditor Morlock.

The next meeting was set for August 8th.    

The meeting adjourned by motion at 10:50 a.m.

 

ATTEST:

 

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

 

 

REGULAR MEETING

MINUTES

June 6, 2023

 

The Towner County Commissioners met in regular session on June 6, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Berg.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the May 2, 2023 regular meeting and April 17, 2023 special meeting was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Kevin Rinas stated they were working on the roads.  Rinas stated employees had asked if Towner County employees could have July 3rd off being the 4th was on a Tuesday.  Motion to closed County operations on July 3rd by Hallaway.  Motion died for lack of a second.  Rinas asked for a performance bonus for road workers due to the harsh winter conditions.  Commissioners also included Building Maintenance Supervisor Bill Voight in this request.  Motion by Lagein, seconded by Berg to pay an additional $1,000 to road employees and Voight (13 employees) using ARPA funds.  Upon roll call vote, Teubner, Berg, Hallaway and Lagein voted aye.  Odermann voted nay.  Motion passed.   

Kevin Walford, Butler Equipment, stated the new blade is in.  Motion by Teubner, seconded by Berg to sell the old blade, a 2015 CAT 140 Serial # N9G00132 (John) for $135,000.  Upon roll call vote all voted aye.  Motion passed.  Motion by Lagein, seconded by Hallaway to advertise for a new blade to be purchased in 2024 with bids being due on July 6th at 8:00 a.m.   All Commissioners voted aye.  Motion passed. 

 

Sheriff Hillier stated security cameras are installed.  Hillier updated the Commissioners on work the regional drug task force does in Towner County. 

Building Maintenance Bill Voight stated they are roofing the Armory.  Construction of Sheriff’s office is moving along.  Leasing space for public health was discussed and referred to the building committee.

Interviews for hiring an engineering firm for preliminary construction on project BRJ-0048(050) will be held on June 13th at 5:30 p.m. in the Towner County Commissioner meeting room.

A motion to approve a zoning permit for Verizon was made by Lagein, and seconded by Teubner.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Berg to approve an ARPA application for $1,665 to cover the additional funds needed to purchase the EM vehicle.  Upon roll call vote, all voted aye.  Motion passed.

Motion by Berg, seconded by Hallaway to approve an ARPA application for $17, 268 to cover the additional funds needed to purchase a County pickup.  Upon roll call vote, all voted aye.  Motion passed.

Commissioner Lance Teubner was appointed to the Towner County School Reorganization Board.  Motion by Lagein, seconded by Berg to approve the Towner County School Reorganization Board as presented and appoint Joel Anderson (2025), Lynette Lybeck (2024), Michelle Keller (2024), Darrell Odegaard (2025) and Rob Peterson (2026).  All voted aye and motion carried.

Motion to accept the resignation of Wayne Lingen, current Superintendent of Schools, by Teubner and seconded by Hallaway.  All Commissioners voted aye.  Motion passed.  Lingen is retiring on December 20, 2023. 

Motion to accept the resignation of Auditor/Treasurer Joni Morlock by Hallaway and seconded by Berg.  All Commissioners voted aye.  Motion passed.  Morlock is retiring on December 20, 2023. 

Motion by Teubner seconded by Lagein to pay the bills.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

New legislation was discussed and the Towner County Board of Commissioners recessed at 9:40 a.m.

The Towner County Board of Equalization convened at 10:00 a.m.  Tax Assessor Sheri Leas was on hand to go over recommendations.  Motion by Lagein, seconded by Hallaway to approve residential and commercial property changes as recommended.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  For Ag land, the State was requiring a 9 % increase to be in compliance.  Motion by Teubner, seconded by Berg to increase the Ag property by 9% as required by the State. Upon roll call vote, all Commissioners voted aye.  Motion passed.  Motion by Lagein, seconded by Hallaway to approve inundated land.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Motion by Berg, seconded by Teubner to approve omitted property. Upon roll call vote, all Commissioners voted aye.  Motion passed.  The Towner County Board of Equalization was adjourned at 10:15 a.m.

The Towner County Board of Commissioners reconvened.  With no further business, the meeting adjourned at 10:16 a.m.

The next meeting was set for July 6th.   

The meeting adjourned by motion.

 

 

ATTEST:

 

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

May 2, 2023

 

The Towner County Commissioners met in regular session on May 2, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the April 11, 2023 regular meeting was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Sheriff Hillier stated that they had a prisoner with medical issues that was going to cost the County a lot of money.  States Attorney Josh Frey stated the reason we still have the prisoner is because of issues with the State Hospital. 

Maintenance Supervisor Bill Voight stated the Sheriffs office would be completed in June.  NDTC had cameras installed at the Armory.  Voight stated he was working on getting an estimate for contractors to open up the courthouse for a structural integrity observation. 

States Attorney Josh Frey went over the rural attorney recruitment program.  Towner County was accepted for the program, but it could not be used to retain our current attorney.  Motion by Hallaway, seconded by Berg to retain the recruitment program.  All Commissioners voted aye.  Motion passed. 

Paul Bjornson, KLJ, stated Mikkelsen Aggregates was requesting an extension for BRO-CVD-0048(022), a bridge project by Perth.  This is a Federal Aid project and the State is not currently allowing extensions.  Motion by Lagein, seconded by Hallaway to deny the extension as per the State’s recommendation.  Upon roll call vote, all Commissioners voted aye.  Motion passed.

Road Supervisor Kevin Rinas stated they were working on roads which were in the usual bad spring condition.    Kevin Walford, Butler Equipment, stated our new blade would be here in June. 

Josh Frey reported that easements throughout the County were inconsistent other than the last two Federal aid projects.  Frey reported on a triangle piece left by a removed curve on the hog barn road project. The Commissioners would like to deed the piece back to the farmer. In Frey’s research, he discovered the County did not ever acquire all the property.  Frey recommended that the property first be acquired and then sold.  Motion by Berg to have Wold determine the acreage of the triangle piece. The motion failed for lack of a second.   Motion by Hallaway, seconded by Teubner to have Wold provide acreage for everything we have not acquired.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Jim Gibbens was on the agenda to inform the Commissioners of a meeting at 7:00 p.m. on Thursday, May 4th in Churchs Ferry to discuss the running of the pumps in Devils Lake. The issue was referred to the Towner County Water Board and Commissioners stated they would support the decision of the Water Board.   

Longevity pay was discussed.  Motion by Lagein, seconded by Berg, to follow the recommendation of the HR consultant and not offer pay based on longevity, but rather merit.  Upon roll call vote, Commissioners Teubner, Berg, Odermann, and Lagein voted aye.  Commissioner Hallaway voted nay.  Motion passed.  HR issues were discussed with Commissioners.  Commission Chair Odermann will meet with the department heads to discuss the issues. 

The VSO office was discussed.  Motion by Lagein, seconded by Hallaway to hire the only applicant, Steve Anderson.  Anderson is currently working with most of the Veterans.  Upon roll call vote, all commissioners voted aye.  Motion passed. 

Motion by Teubner, seconded by Hallaway to approve gaming site authorization for the Park River Fire Department at the Cando Golf Club.  All Commissioners voted aye.  Motion passed.   

Commissioners Doug Berg and Bob Hallaway, Kevin Rinas and Joni Morlock were appointed to the RFP interview committee for preliminary engineering for BRJ-0048 (050). 

Commissioner Lagein requested money to sponsor Stanley Dick to represent the region at NACO.  Motion by Berg, seconded by Lagein to approve up to $1,000 for receipted travel for Dick to attend NACO meetings. Upon roll call vote, all Commissioners voted aye. 

Motion to appoint Jeff Hagler (to replace Troy Senger) to the Public Health Board by Lagein and seconded by Berg.  All Commissioners voted aye. Motion passed. 

Motion by Hallaway, seconded by Teubner to pay the bills.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The next meeting was set for June 6, 2023.   

The meeting adjourned by motion.

ATTEST:

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

SPECIAL MEETING

MINUTES

April 17, 2023

The Towner County Commissioners met in special session (via Zoom) on Monday April 17, 2023 at 9:00 a.m. for the purpose of discussing a resolution in opposition of HB 1040 and support of SB 2239.  Present at the meeting were Chairman Matt Odermann, Vice Chairman David Lagein, Commissioners Bob Hallaway and Doug Berg. Chairman Odermann called the meeting to order.

 

A resolution in support of SB 2239 and opposing HB 1040 was presented to the Commissioners.  HB 1040 eliminates the NDPERS defined pension plan for any new employees.  SB 2239 would allow future legislation to reassess and infuse dollars into the program.  Either bill will force County’s to contribute addition funding.  A motion was made by Hallaway, and seconded by Berg to approve the resolution.  Upon roll call vote, all voted aye.  Motion passed. 

 

 

 

Matt Odermann                                                               Joni Morlock

Chairman                                                                             Auditor

REGULAR MEETING

MINUTES

April 11, 2023

 

The Towner County Commissioners met in regular session on April 11, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the March 7, 2023 regular meeting was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried. 

Radio’s for the Sheriff’s department was discussed with Sheriff Hillier.  Rotation for purchasing Sheriff’s vehicles was discussed. Sheriff Hillier stated that Stonegarden grant money for equipment was coming to an end and the County would have to purchase vehicles in the future. 

Maintenance Supervisor Bill Voight gave the commissioners a quote of $8,000 for the remodel of the second-floor office at the Memorial building.  Voight is working with NDTC for the installation of security cameras in the Armory and Courthouse.  Voight stated the Sheriff’s office remodel has started. 

Road Department Supervisor Kevin Rinas stated the road department has been doing their best with the conditions as they are.  Paul Bjornson, KLJ, gave the Commissioners an update on the box culvert project in Monroe and Grainfield Townships. 

The Veterans Service Officer position was discussed.  Commissioners Hallaway, Odermann and Auditor Morlock were put on the hiring committee to interview potential candidates. 

Motion by Lagein, seconded by Berg to approve an Emergency flood declaration for Towner County. Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Hallaway to approve a change order for the hog barn road project (SC-4819(063) for the reset of a concrete culvert.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Commissioner Odermann gave an update on the NDPERS bill.  Odermann felt NDACO had failed on the issue by sitting on the proposed bills and not doing anything for an issue that will affect hundreds of County employees. 

Lindy Berg, NDSU Extension, gave an update on weed spraying.  The highway spraying will be contracted and all other roads will be sprayed locally.  Motion by Berg, seconded by Teubner to approve Jason Peters appointment to the weed board to replace Roger Copeland.  All Commissioners voted aye.  Motion passed.  Berg updated the Commissioners on extension activities. 

Mike Britain was on hand to discuss County Parks.  Britain stated he had secured a grant with the Game & Fish to replace the concrete ramp at Armourdale.  The County was responsible for 25% of the costs. Motion by Lagein, seconded by Berg to approve the contract with the Game & Fish.  All Commissioners voted aye.  Motion passed.  Britain discussed putting picnic tables at Snyder Lake.  Cameras at Armourdale was discussed. 

Sale of a triangular piece of easements along the hog barn road was discussed.  There was confusion on what to deed to the land owner.  Motion to maintain ownership of 75’ on farm to market roads and 33’ on non-farm to market county roads was made by Berg and seconded by Hallaway.  Motion to rescind the previous motion was made by Berg and seconded by Hallaway.  All voted aye.  Motion passed.  Motion by Lagein, seconded by Hallaway to table the issue until further information regarding right away could be obtained.  All Commissioners voted aye.  Motion passed. 

Motion to pay the bills by Teubner and seconded by Berg.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The meeting was recessed at 10:20 a.m.

The meeting was called to order at 11:00 a.m.  ICON representative’s  Tim Olson, structural engineer and Kyle Kvamme, owner were present to answer questions.  Several questions were address and answered at the meeting.  Motion to proceed with a structural integrity observation was made by Hallaway and seconded by Berg.  Upon roll call, all vote aye.  Motion passed.

The next meeting was set for May 2nd

The meeting adjourned at 12:00 p.m. by motion.

 

ATTEST:

 

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

March 7, 2023

 

The Towner County Commissioners met in regular session on March 7, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Bob Hallaway, Lance Teubner and Doug Berg.  Joni Morlock via zoom.

Additions to agenda: County Breakfast, VSO, and County Day in Bismarck.  Teubner moved to approve agenda, seconded by Lagein. All commissioners voted aye, motion carried.

Minutes approved, per amendment, for the February 2023 regular meeting was made by Lagein, seconded by Berg.  All Commissioners voted aye, motion carried. 

Representatives of Wold Engineering were on hand to discuss current road projects and a change order. Commissioner Hallaway made a motion to approve the change order, Teubner seconded. Upon roll call, motion carried. The county was awarded two structures through the state. Funding will be available in 2025. Wold was unsure if it is 80/20 or 100% funded but suggested the county starts the process now.

After speaking with the State and States Attorney Frey, commissioner Oderman asked for a motion to hire a new VSO officer. Commissioner Berg made a motion to advertise for a VSO officer, seconded by Lagein. All Commissioners voted aye, motion carried. 

Troy Reemtsma from the American Legion updated the commissioners about what they have been doing the last year. March 26th is the Legion pancake breakfast.

Kevin Rinas stated they had purchased a new truck and they have been pushing snow every day to keep the roads open.

Lori Beck stated all of the FEMA money has come in and Townships could apply for funding by submitting an invoice to the County.

County Breakfast is set for April 14th from 7am-10am at the Towner County Armory.

Facilities manager Bill Voight stated they have been working on the chair lift. The building committee suggests re-evaluating the agreement with the school for the Armory.

Sheriff Hillier stated the metal detector is ordered.

Tax Director Sheri Leas went over the review from the State which stated we had out-dated productivity survey numbers. She presented the new Sidwell contract which would retest the soil sample productivity numbers. Motion by Berg, seconded by Hallaway to approve Sidwell Contract. Upon roll call, motion carried.

Auditor Joni Morlock spoke with HR and he recommended merit pay not longevity pay. Joni polled State counties and three counties responded they have a longevity pay policy. Joni will get a cost of longevity pay breakdown for commissioners.

Zoning permit for Nikolaisen approved by Teubner, seconded by Lagein. All Commissioners voted aye, motion carried. 

County day for Legislative session in Bismarck is this Wednesday and Thursday in Bismarck.

Motion by Lagein, second by Hallaway to pay the bills. Motion carried, upon roll call.

Facilities manager Bill Voight joined the commissioners for further discussion on the ICON report about repairs to current Courthouse and new Courthouse.

Next meeting is set for April 11th at 8:00 a.m. with a proposed sit down with ICON at 11:00 a.m.

The meeting adjourned by Teubner, seconded by Hallaway. All Commissioners voted aye, motion carried. 

 

ATTEST:

 

 

_______________________________                                               _________________________________

Cari Hallaway                                                                          Matt Odermann, Chairman

Deputy Auditor                                                                                  Towner County Board of Commissioners

REGULAR MEETING

MINUTES

Feb 7, 2023

 

The Towner County Commissioners met in regular session on Feb 7, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Bob Hallaway, Lance Teubner and Doug Berg.  Joni Morlock was on speaker phone.

Additions to agenda: Liquor license for Golf Course and incentive pay for employees. Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes for the January 2023 regular meeting was made by Lagein and seconded by Berg.  All Commissioners voted aye, motion carried. 

Representatives of Wold Engineering were on hand to discuss current road projects.

Kevin Rinas stated the snow plow trucks are in tough shape. Commissioner Odermann asked Kevin to come back with a proposal on a snow plow truck. A bid for a fuel tank was presented. Commissioners gave Kevin the ok to purchase of a new fuel tank. Kevin stated overtime is being used up.

Sheriff Hillier stated they received a new agreement for jailing services in Rolette County. The rates have increased by $10 a day. Motion by Berg to approve the new Rolette County LEC agreement and seconded by Hallaway. Upon roll call motion carried. Commissioner Hallaway asked how the new deputy was working out. Sheriff Hillier stated good but the call volume is down therefore training is difficult.

Commissioner Odermann updated the commissioners on the VSO position. He stated the veterans are being serviced by the VSO in Cavalier County.

Facilities manager Bill Voight updated the commissioners on the construction of the new Sheriff’s office. Water control at the Memorial building is an issue again. The chair lift at the Courthouse is not working and is continuously being repaired. Commissioner Teubner said Mark Brehm will repair it. Offices at the Armory need new carpet, paint and lighting. Voight is gathering quotes for these repairs. A report from ICON was presented for a new Courthouse and repairs of current Courthouse. Voight asked the commissioners to table the ICON discussion and invite ICON for a special meeting once all commissioners have had more time to look over ICON report.

Motion by Lagein and seconded by Teubner to appointed Majusta Kleven to the Mt. Lakes Human Service Board. Motion carried.

Motion by Lagein and seconded by Berg to approve T-Mobile zoning permit. Motion carried.

Motion by Hallaway and seconded by Teubner to declare a snow emergency declaration. Motion carried.

Motion by Lagein, second by Berg to approve an application for a gaming permit and approval of a liquor license for the Cando Golf Course. Motion carried.

NDPERS legislation update given by Odermann.

Employee longevity step program was discussed. Joni Morlock is going to reach out to other counties and our HR department to gather more information for the commissioners.

Motion by Lagein, second by Teubner to pay the bills. Motion carried upon roll call.

Next meeting was set for March 7th.    

The meeting adjourned by Teubner and seconded by Lagein. Motion carried.

 

ATTEST:

 

 

_______________________________                                               _________________________________

Cari Hallaway                                                                                    Matt Odermann, Chairman

Deputy Auditor                                                                                  Towner County Board of Commissioners

REGULAR MEETING

MINUTES

January 3, 2023

 

The Towner County Commissioners met in regular session on January 3, 2023 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the December 6, 2022 regular meeting was made by Teubner and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Reorganization of officers was held.  Vice-Chair Lagein opened up nominations for Chairman. Matt Odermann was nominated.  Berg moved and Teubner seconded to cease nominations and cast a unanimous ballot for Odermann.  All Commissioners voted aye.  Motion passed.

Chairman Odermann opened nominations for Vice-Chair.  Dave Lagein was nominated.  Hallaway moved and Berg seconded to cease nominations and cast a unanimous ballot for Lagein.  All Commissioners voted aye.  Motion passed.

Sheriff Hillier was sworn into office.  Hillier presented bids for a camera grant through Homeland Security.  ND Telephone Company was low bid.  Motion by Lagein, seconded by Teubner to accept the bid and proceed with installation of the cameras.  There was concern about the low bid not being the best option, but the grant required low bid be accepted.  Upon roll call vote Teubner, Odermann and Lagein voted aye.  Berg & Hallaway voted nay.  Motion passed. 

Clerk of Court Kendall Brehm updated the Commissioners on the State taking over the Clerk of Court systems.  The NDACO has taken a stand against the bill. Motion by Lagein, seconded by Hallaway to approve a resolution in opposition to a bill that moves the services to the State.  Upon roll call vote, all Commissioners voted aye.  Motion passed.

A triangle piece of property acquired by the County for a road project on the hog barn road was discussed.  The owner would like to be able to farm the piece.  The States Attorney recommended we sell the piece back to the owner if he wants to farm it.  Commissioners agreed to sell it for what we sold the easement for ($3,000 per acre). 

Appointing a Mountain Lakes Human Service Board Member was tabled. 

Motion to appoint Matt Odermann to the North Central Planning Board by Lagein, seconded by Hallaway.  All Commissioners voted aye.  Motion passed. 

Motion by Hallaway, seconded by Berg to approve the purchase of a sound system with ARPA funds for $33,850 plus wiring.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Rent of the Commissioners room was discussed. 

Year-end budget numbers and amendments to the budget were reviewed with the County Auditor.   Motion to approve amendments as recommended by the County Auditor by Teubner, and seconded by Berg.  All Commissioners voted aye.  Motion passed. 

Motion to pay the bills by Teubner, and seconded by Lagein.  Upon roll call vote, all commissioners voted aye.  Motion passed. 

The next meeting was set for February 7th.   

The meeting adjourned by motion at 10:25 a.m.

 

ATTEST:

 

 

 

Matt Odermann                                                            Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

May 14, 2024

 

The Towner County Commissioners met in regular session on May 14, 2024 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Agenda:

Commissioner Odermann asked to amend the agenda to include a report from the States Attorney following the Road department report. Motion to approve the agenda as amended was made by Commissioner Lagein and seconded by Commissioner Berg.  All Commissioners voted aye, motion carried.

Minutes:

Motion to approve the minutes of the April 2, 2024 regular meeting and the April 25, 2024 special meeting was made by Commissioner Teubner and seconded by Commissioner Lagein. All Commissioners voted aye, motion carried. 

Department reports:

Road Department – Kevin Rinas:

Kevin Walford and Brandon Padilla presented a quote for a new motor-grader. The price difference hasn’t changed. Commissioner Hallaway moved, seconded by Commissioner Teubner, to approve the purchase of a new motor grader as presented by Butler representatives. Upon on a roll call vote, motion passed with no dissents.

Road Supervisor Rinas reported that the roads are continuing to be bladed as required, but the rain continues to cause issues with the roads.

 

 

States Attorney – Joshua Frey

State’s Attorney Frey reported on the road encroachments. Letters have been drafted to send out to the land owners to remedy the encroachments within the 20 days limit. After discussion, the Board of Commission approved the letters and requested they be sent out as drafted.

Sheriff Department – Sheriff Andrew Hillier

Sheriff Andrew Hillier presented on the agreement with Rolette County regarding using their facilities to hold prisoners. Commissioner Lagein, seconded by Commissioner Berg, to approve the agreement as presented. Upon on a roll call vote, motion passed with no dissents.

Commissioner Lagein questioned State’s Attorney Frey and Sheriff Hillier how cities that do not have a police presence regarding vicious dogs within the city.

Sheriff Hillier reported that the old jail is in the process of being cleaning out.

Facilities Maintenance – William Voight

Facilities Manager Voight reported that he is in the process of replacing parts of the furnace. The new parts should be ready within a month or so.

Voight reported that he has one bid regarding the wall openings. A second bid is expected, so presentations on the bid will come later.

Voight reported that he and State’s Attorney Frey is still working on a new contract with the school for the next year.

Towner County Public Hearing – Closure of Section Line:

At 8:30 a.m., Commissioner Odermann called the Towner County Public Hearing over the closure of a section line in Sidney Township to order. Present at the hearing were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner. Others present for the meeting were Chad Lawler, petitioner, Trent Haberstroh, township resident, and States Attorney Joshua Frey.

Commissioner Odermann asked State’s Attorney Frey to give a rundown on the process of section lines and closing them.

Commissioner Odermann called on petitioner Chad Lawler to present the reasoning for closing the section line. Commission held a discussion regarding the closure of the section line and included questions from Mr. Haberstroh.

Following discussion, Commissioner Hallaway moved that the petition contains a lack of public benefit, seconded by Commissioner Berg. Upon on a roll call vote, motion passed with no dissents. The petition has been dismissed.

Public hearing closed at 9:04 a.m.

 

 

Visitors and Delegations:

Brendan Weltin, Bisbee City Councilman:

Brendan Weltin presented on the issues with Big Coulee (Bisbee) Dam. He is looking forward to the future that the City of Bisbee and Towner County working together in regards to the Big Coulee Dam. Weltin reported that the city of Bisbee has until August 31, 2024 to make some of the repairs required from the State Report. Commissioner Lagein suggested the Towner County Water Resource Board, North Dakota Department of Transportation, and other options for funding assistance to complete the repairs at Big Coulee Dam.

Michael Britain, Towner County Park Board:

Michael Britain reported that the fishing pier and dock are in at Armourdale, but not yet at Snyder’s Lake as there is going to be a couple loads of sand to be put onto the beach before the dock goes in. Britain also reported on the Big Coulee Dam.

Old Business:

Regional Livestock Planning Grant:

Commissioner Lagein moved, seconded by Commissioner Teubner, to accept the recommendation of the Towner County Economic Development Corporation and to adopt the resolution. All commissioners voted aye; motion passed.

New Business:

Zoning Permit Application – Northern Plains – Utility Crossing:

Commissioner Lagein moved, seconded by Commissioner Hallaway, to approve the application as presented. All commissioners voted aye; motion passed.

Mountain Lakes Human Service Zone Appointment – 2 year terms:

Commissioner Odermann appointed Majusta Kleven and Douglas Berg to the Mountain Lakes Human Service Zone with a term ending December 31, 2025.

9-1-1 Agreement with Cavalier County:

Emergency Manager Lori Beck presented the updated 911 agreement with Cavalier County. Beck noted that there has been a change of compensation calculation for Cavalier County, but rather than being based on estimates, Towner County will be based on an approved budget, which means the County will be paying 1 year behind. Commissioner Lagein, seconded by Commissioner Berg, to approve the agreement as presented. Upon on a roll call vote, motion passed with no dissents.

Primary Election Canvass Board – June 24, 2024:

Commissioner Odermann appointed Douglas Berg is on the election canvass board and Dave Lagein as alternate.

 

HR Update:

Auditor Reimer reported the plans for the newly enacted onboarding process for all county employees. The commission discussed and agreed with the plan moving forward.

Comp Time Policy:

Auditor Reimer presented the drafted compensation time policy. Commission discussed the draft policy and has decided to not enact the policy and continue as currently running.

2025 Compensation Intentions:

The Commission discussed the compensation intention for the upcoming 2025 budget year. Commissioner Hallaway moved to increase the family healthcare benefit to be a 75% share paid for by the County, seconded by Commissioner Teubner. Commission discussed this option. Upon a roll call vote, the motion failed with dissents from Commissioners Teubner, Berg, and Lagein; motion failed.

The Commission directed Auditor Reimer to research the compensation levels for various levels of family coverage as well as research within the neighboring counties regarding any additional benefits for single employees.

Towner County Logo:

Commission gave permission for Auditor Reimer to pursue a logo for Towner County.

Miscellaneous

Nothing noted.

Financial Report:

Year to Date Financial Review

Auditor Reimer presented the year-to-date financial review with the current, unrestricted cash balance as of April 30, 2024 being $7,176,480.49.

Monthly Bills

Commissioner Teubner moves, seconded by Commissioner Lagein, to approve the bills as presented. Upon on a roll call vote, motion passed with no dissents.

Meeting Schedule:

The next meeting was set for June 4, 2024.   

The meeting adjourned by motion.

ATTEST:

 

 

Matt Odermann                                                              Mindy S. Reimer

Commission Chairperson                                                 Auditor/Treasurer

REGULAR MEETING

MINUTES

April 2, 2024

 

The Towner County Commissioners met in regular session on April 2, 2024 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Agenda:

Motion to approve the agenda was made by Commissioner Lagein and seconded by Commissioner Teubner.  All Commissioners voted aye, motion carried.

Minutes:

Motion to approve the minutes of the March 5, 2024 regular meeting was made by Commissioner Teubner and seconded by Commissioner Lagein. All Commissioners voted aye, motion carried. 

Department reports:

Road Department – Kevin Rinas:

Supervisor Rinas reported that he had received some plans for bridge replacements in Zion Township and on the Smeltzer road. The commission discussed how and if to proceed. The commission directed Supervisor Rinas to look into funding through the water board with special assessments.

Supervisor Rinas reported that blading hasn’t started yet but will be soon.

Sheriff Department – Sheriff Andrew Hillier

Sheriff Hillier reported that the designated for ARPA funding body cameras are no longer available. He spoke with a Motorola salesman, and the current plans require cloud storage for the cost of approximately $20,000. Sheriff Hillier said that the County doesn’t have enough footage to warrant that kind of a cost, so he is looking into other options that allow for in-house storage of footage. Sheriff Hillier reported that he will not be using the ARPA funds for the body cameras, so that funding can be reallocated.

Facilities Maintenance – William Voight

Supervisor Voight reported that North County Heating and Air Conditioning replaced the condenser in the 8-year old heat pump at TC Public Health.

Voight also reported that the Armory is currently being used heavily by North Star baseball. Voight and State’s Attorney Frey are working on drafting a new with the school to eliminate the lack of communication over usage.

Visitors and Delegations:

Kevin Walford and Brandon Padilla were present from Butler Machinery Company to report that the latest purchased MotorGrader was delivered. The Commission discussed the current 7-year rotation plan for blade purchases. The Commission asked Walford and Padilla to come back at the May 7, 2024 meeting to present prices and packages for a new blade to keep with the current 7-year rotation.

Bids for the Mowing of County Parks

Chairman Odermann opened the received bid for the mowing of County Parks. The bid was received from Jason Svir and contained a copy of his insurance coverage. Svir’s bid for the next 3-year period had a 4% increase over the previous 3-year period bid, which resulted in a total of $7,500 for the year. Commission discussed the bid with Towner County Park Supervisor Mike Britain. Commissioner Lagein moved, seconded by Commissioner Hallaway, to accept the bid as presented. Upon a roll call vote, motion passed with no dissents.

Towner County Park Supervisor – Mike Britain

Supervisor Mike Britain reported that a play set will be installed this summer at Snyder’s Lake recreational area. Britain has also acquired an additional play set that can be installed at Armourdale once missing pieces are ordered and received. Commission discussed these installations, specifically questioning the issue of vandalism at these sites. Britain reported that a game camera has been purchased and will be installed to help monitor the vandalism situations.

Britain also reported that a second porta-potty will be installed at Snyder’s Lake recreational area for the season. He also reported that sand will be delivered for the beach at Snyder’s Lake.

Old Business:

Northern Plains Resource Conservation and Development Council

The commission discussed the information provided by the Northern Plains Resource Conservation and Development Council. After discussion, it was decided to pass on the membership and not to proceed.

 

 

New Business:

Towner County Medical Center Exercise Room

Commissioner Teubner reported that City of Cando Mayor Rollie Bjornstad asked if the County would have any interest in the exercise equipment from the TCMC exercise room. Commission discussed this opportunity and decided not to pursue.

Zoning Permit – Maertens

Commission discussed the zoning permit application to install bins. Commissioner Lagein moved, seconded by Teubner, to approve the application as presented. All Commissioners voted aye, motion carried.

Miscellaneous

Commissioner Hallaway asked Auditor Reimer how the auditor transition is going and how the first quarter of the year has gone. Commission discussed the current transition plan with Reimer as well as the plan for the rest of the year.

Financial Report:

Year to Date Financial Review

Auditor Reimer presented the year-to-date financial review showing a net positive $37,503.66 result. The current, unrestricted cash balance as of March 31, 2024 was $7,517,821.80.

Monthly Bills

Commissioner Teubner moves, seconded by Commissioner Berg, to approve the bills as presented. Upon on a roll call vote, motion passed with no dissents.

Meeting Schedule:

The next meeting was set for May 7, 2024.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

Matt Odermann                                                            Mindy S Reimer

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

March 5, 2024

 

The Towner County Commissioners met in regular session on March 5, 2024 at 8:00 a.m. in the meeting room of the county courthouse. Chairman Matt Odermann called the meeting to order. Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Agenda:

Motion to add the Northern Plains Resource Conservation and Development Council to the agenda and then approve the agenda as amended was made by Commissioner Lagein and seconded by Commissioner Hallaway. All Commissioners voted aye; motion carried.

Minutes:

Motion to approve the minutes of the February 12, 2024 regular meeting was made by Commissioner Teubner and seconded by Commissioner Lagein. All Commissioners voted aye, motion carried.

Department reports:

Road Department – Kevin Rinas:

Superintendent Rinas reports that the old shop in Hansboro is falling down and it is unfixable. Once the door is able to be opened, the valuable property (i.e. payloader, etc.) will be removed. Commissioners discussed and determined this was a decision for Superintendent Rinas.

Rinas also reported that the maintenance crew has been running since this latest storm. Currently, all is running smoothly with no breakdowns.

Sheriff Department – Sheriff Andrew Hillier

Sheriff Hillier reported on his ARPA requests. He reported that the body cameras are failing quickly now that the 5-year warranty is up. He also discussed the second request to outfit the new patrol car. The estimate provided takes into account using certain useable equipment from an older vehicle and then auctioning the old car.

Sheriff Hillier also reported that he met with Border Control over the 2024 Stonegarden Grant. He reported that the same amount of money ($80,000 in overtime and 50% of a new patrol car) were requested. This is just the initial stages, so it is too early to tell if the grant will be awarded. He did report that FEMA doesn’t like having FEMA funds purchasing the more than 50% of fleet vehicles. Currently, Towner County is sitting right around the 50% mark, so Sheriff Hillier doesn’t see this being an issue for the County.

Facilities Maintenance – William Voight

Supervisor Voight reports that the boiler will be tore down and rebuilt in this spring. Voight reports that he is dealing with a smaller supplier that holds the patent on the design, so this is the only option available.

Snow clearing has gone well.

Visitors and Delegations:

None

Old Business:

None

New Business:

HB 1437 – Livestock Planning Grants

Commissioners discussed the grant and if the county would be interested in going into this grant. The commission decided to pass it the Towner County Economic Development Corporation for further investigation.

ARPA Applications

Towner County Road Department – SIRN Radios

The Commissioners discussed this application. The details of this application were discussed in the February 12, 2024 regular meeting. Commissioner Hallaway moved, seconded by Commissioner Lagein, to approve the ARPA application as submitted for the purchase of the SIRN radios. Upon a roll call vote, motion passed with no dissents.

Towner County Sheriff Department – Body Cameras

The Commissioners discussed the application. Questions were posed to Sheriff Hillier to clarify the application and to determine if the software used is a one-time charge or a recurring charge. Commissioner Teubner moved, seconded by Commissioner Hallaway, to approve the ARPA application as submitted. Upon a roll call vote, motion passed with no dissents.

Towner County Sheriff Department – Outfit New Sheriff Vehicle

The Commissioners discussed the application. Commissioner Teubner suggested waiting until the outfitting is complete to see how the costs come in and what was able to be used from the old vehicle. The Commissioners discussed and decided to deny the application as presented but provided that Sheriff Hillier can apply once the outfitting is complete and all the costs are finalized.

Gaming Permit – Towner County Medical Center

Auditor Reimer asked about a fee schedule for the gaming applications that are submitted to the County for approval. After discussion, Commissioner Lagein moved, seconded by Commissioner Berg, to set the application fee for a local raffle permit to $25.

The Commissioners discussed the raffle gaming permit application from the Towner County Medical Center for a raffle to be held at the Cando Golf Course on July 9, 2024. After discussion, Commissioner Teubner moved, seconded by Commissioner Hallaway, to approve the permit. All Commissioners voted aye; motion carried.

Northern Plains Resource Conservation and Development Council

The Commissioners discussed. After a discussion, it was decided to table making a decision on joining this council until it has been determined if the County is currently a member.

Miscellaneous

Commissioner Berg questioned both State’s Attorney Frey and Road Supervisor Rinas as to the status of the road encroachments within the County and if they have been repaired. State’s Attorney Frey reported that no letters have been sent as of yet due to the weather and the inability of the recipients to fix the road issues with the current weather, however, when the weather improves, letters indicating that the issues be fixed within 30 days will be sent out.

The Commissioners discussed the bridge situation in the County as well as if there are any plans for bridge projects in the current year. Discussion was held on which bridges would need to be replaced or if a culvert would be better suited. Supervisor Rinas will contact Jessica from Wold Engineering to provide estimates and options for the bridges under review.

Financial Report:

Year to Date Financial Review

Auditor Reimer presented the year-to-date financial review showing a net positive $1,234,073.59 result. The current, unrestricted cash balance as of February 29, 2024 was $7,577,236.87.

Monthly Bills

After review and discussion, Commissioner Lagein moved, seconded by Commissioner Teubner, to approve the bills as presented. Based on a roll call vote, motion passed with no dissents.

 

Meeting Schedule:

The next meeting was set for April 2, 2024 at 8:00 a.m.

The meeting adjourned by motion.

 

ATTEST:

 

 

 

Matt Odermann                                                            Mindy S Reimer

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

February 13, 2024

 

The Towner County Commissioners met in regular session on February 13, 2024 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Matt Odermann called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Doug Berg, Bob Hallaway and Lance Teubner.

Agenda:

Motion to approve the agenda was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried.

Minutes:

Motion to approve the minutes of the January 2, 2024 regular meeting and January 15, 2024 special meeting was made by Commissioner Lagein and seconded by Commissioner Hallaway.  All commissioners voted aye, motion carried. 

Approved minutes of November 7, 2024 were reviewed. Commissioner Lagein moved, seconded by Commissioner Berg to amend the minutes to say “to approve salary increase for Joni Morlock resulting in the total wage for the two-part time positions, with benefits per the employee manual, to be $89,237.59.” Upon a roll call vote, all commissioners voted aye; motion carried.

Department reports:

Road Department – Kevin Rinas:

Road Supervisor Kevin Rinas presented a total quote of $19,934.38 for a Loadrite SMART loader scale system to be installed on the loader at the County’s pit. This scale system would keep track of the loads going out and each individual taking loads out would be tracked, which would ease paperwork and administration time for the road department secretary. After discussion, Commissioner Lagein moved, seconded by Commissioner Teubner, to give Kevin Rinas the authority to continue pursuing the Loadrite system and to use the LAFTA funds to pay for the expenditure. Upon a roll call vote, all commissioners voted aye; motion passed.

Supervisor Rinas also presented that the radios in the road equipment needs to be replaced. After discussion, Supervisor Rinas was directed to purchase 4 – 6 portable radios rather than one radio in every piece of equipment to then be used as needed. ARPA money will be used to fund the balance.

Sheriff Department – Sheriff Andrew Hillier

Sheriff Hillier reported that Richie Juarez will be starting February 21, 2023 as special investigator. Once he starts, he will be at the school and funding will resume from the school.

Sheriff Hillier also reported that a new department vehicle has been ordered, but the equipping of the vehicle is somewhat unknown. There are some utilities that will be able to be reused from other vehicles or from spare parts, but there will also need to be newly ordered items to finish equipping the vehicle. The cost of the need to be ordered parts is unknown.

Sheriff Hillier will meet with Border Patrol to discuss the upcoming grant period, what the County Sheriff Department can do for the Border Patrol and what the funding will look like.

Sheriff Hillier reported that he sat in on a brainstorming zoom meeting regarding the building of a regional jail. This regional jail would involve counties such as Walsh, Trail, among others. This is purely in the brainstorming stage but is something to consider for the future rather than hauling our prisoners to the jail in Rugby.

Facilities Maintenance – William Voight

Facilities Maintenance Supervisor William Voight reported that the heat pump in Public Health is out. They have been using their supplemental heat for 3 weeks and it is a further 4 week wait to get parts. Facilities Supervisor Voight reported that the heat pump system is 10 years old, so repair expenses are to be expected.

Voight also reported that the plumbing in the Armory area of the building is a mess. The pipes have been cleaned as well as they could, however, the bad pipes will be abandoned as they are simply rotted out and not worth fixing. Because of this, the showers on the main floor and the upstairs bathroom will be eliminated.

Voight reported that the fuel tank located on the west side of the Armory building is nearly an 8,000 tank. He has started the research of the tank removal. After discussion, Commissioner Lagein moved, seconded by Commissioner Teubner, to have Facilities Supervisor Voight continue research on the removal of the fuel tank including obtaining a quote for said removal. Upon a roll call vote, Commissioners Lagein and Odermann voted aye; Commissioners Hallaway, Berg, and Teubner voted nay; motion failed.

Visitors and Delegations:

NDSU Extension Agent Lindy Berg presented on the NDSU extension office, indicating several activities and trainings are coming in the near future, including:

  • Pesticide training

  • “Stop the Bleed” – March 2024 in Devils Lake

    • Training to learn quick techniques to help save a life before someone bleeds out

  • “Design your Succession Plan” – March 2024

    • Training to help farm/ranch families start succession planning of their family farms

  • “Emergency Response Preparedness for Foreign Animal Diseases and Mass Livestock Mortalities” – June and September 2024 in Carrington

    • Hands-on training to help Extension agents, emergency managers and responders, veterinarians, and veterinarian technicians to deal with the different aspects of foreign animal diseases and mass livestock mortalities.

NDSU Agent Berg reported that applications will be open for the Belzer Scholarship, which will be awarded in May. This scholarship is open for residents of Towner County that are attending either a 2-year credited technical college for agriculture or for any Towner County resident that is attending a 4-year college/university in any area of study.

The 4-H program has scheduled their archery tournament. This has been one of their larger and more successful events.

NDSU Agent Berg has reported that advertisements have gone out for weed sprayers. The Weed Board has had contact with one individual, Marie Berg, who will be submitting and application to spray.

Old Business:

Telecommuting Policy

The telecommuting policies were discussed. There were two separate policies presented. Policy 528 Permanent or Fixed Telecommuting and Policy 530 Occasional Telecommuting were discussed.

After discussion, Commissioner Hallaway moved, seconded by Commissioner Lagein, to approve Policy 528 Permanent or Fixed Telecommuting as presented. Upon a roll call vote, all commissioners voted aye; motion passed.

After discussion, Commissioner Hallaway moved, seconded by Commissioner Teubner, to approve Policy 530 Occasional Telecommuting as presented. Upon a roll call vote, Commissioners Lagein, Odermann, Hallaway, and Teubner voted aye; Commissioner Berg voted nay; motion passed.

New Business:

Opioid Litigation

States Attorney Josh Frey was on hand to present an update on the opioid litigation. After discussion, Commissioner Berg moved, seconded by Commissioner Hallaway, to voluntarily dismiss the case against Kroeger Foods; motion passed.

Upon further discussion regarding the process of the opioid cases moving forward, Commissioner Lagein moved, seconded by Commissioner Teubner, to form a temporary committee of Commissioner Berg, Auditor Reimer, and States Attorney Frey to adjudicate opioid case dismissals as they deem necessary; motion passed.

States Attorney Frey and Commissioners discussed where the funds received from the lawsuit can go and be spent for. Commission expectations of funds to be received is less than $10,000 over the next several years, so specific expenditures will be discussed as required.

Clerk of Court Funding

Commissioner Teubner moved, seconded by Commissioner Berg, to continue sharing the cost of funding the district Clerk of Court position with the State of North Dakota. Upon roll call vote, all commissioners voted aye; motion passed.

ARPA Applications

Towner County Historical Society: Commissioners discussed the application for ARPA funds from the Towner County Historical Society, noting that the costs are a one-time expenditure. Commissioner Berg moved, seconded by Commissioner Lagein, to approve the $26,000 as requested. Upon a roll call vote, all commissioners voted aye; motion passed.

Towner County Ambulance Service, Inc.: Commissioners discussed the application for ARPA funds from the Towner County Ambulance Service, Inc., noting that there are both one-time expenditures and ongoing/operational costs requested. Commissioner Lagein moved, seconded by Commissioner Teubner, to deny the application as presented; motion passed. Commissioners decide to include in the letter to the applicant that the Towner County Commission will not approve an application to fund operations, however, a cost share application for a fixed-purchase application would be entertained.

Employee Policy Manual:

Auditor Reimer presented the updated employee policy manual. She reported that no significant changes were made, apart from the added and approved telecommuting policy, but rather a full-clean up of the document had been done. Auditor Reimer also reported that the policy manual has gone through and received approval from all department heads, and upon commission approval, will go out to all employees for a signed acknowledgement of receipt, reading, and understanding of the document. Commission discussed the updated manual and approved as presented.

Zoning:

Commissioner Teubner moved, seconded by Commissioner Berg, to approve the Zoning Permit Application from Dana and Shari Timms; motion passed.

Gaming Permit:

Commissioner Lagein moved, seconded by Commissioner Hallaway, to approve the application for the Golf Club Gaming Permit after appropriate corrections to the application have been made; motion passed.

Financial Report:

Financial Review:

Auditor Reimer presented the January financial information, which included the fund balances for the month ending as well as the overall county balance sheet, which indicated total cash of $8,528,780.35 being held by the County, of which, $1,176,209.35 will be paid out to entities and $409,753.27 is held as restricted cash, resulting in $6,942,817.73 held as unrestricted cash. Commissioners discussed and approved.

Monthly Bills – discussion – moved by berg, seconded by Teubner to approve; roll call all passed.

After review and discussion, Commissioner Berg moved, seconded by Teubner, to approve all the bills as presented. Upon a roll call vote, all commissioners voted aye; motion passed.

Meeting Schedule:

The next meeting was set for March 5, 2024 at 8:00 a.m.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

Matt Odermann                                                            Mindy S Reimer

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

December 6, 2022

 

The Towner County Commissioners met in regular session on December 6, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the November 1, 2022 regular meeting was made by Odermann and seconded by Hallaway.  All Commissioners voted aye, motion carried. 

Troy Reemtsma, American Legion Commander, updated the Commissioners on a remodeling project in the Legion room.  Reemtsma inquired about renting office space in the Memorial building.  Hiring a Veterans Service Officer was discussed with Reemtsma. 

The Veterans Service Officer position was discussed.  Motion by Hallaway, seconded by Lagein to appoint Commissioner Odermann as the interim VSO until someone is hired.  All Commissioners voted aye.  Motion passed. 

Sheriff Hillier stated his new hire would be starting mid-December.  They are still looking for one more officer.  Hillier would like to offer a $2,500 retention bonus to his current officers as the labor shortage has greatly affected his department.  Motion by Lagein, seconded by Odermann to offer a retention bonus of $7,500 in total to current officers due to the department being short handed for 18 months.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Maintenance Supervisor Bill Voight stated ICON had been here to measure the courthouse and they were coming back to meet with department heads to determine space requirements for a new courthouse.  They will also be assessing the current courthouse to determine what it will take to make the building handicapped assessable.  The building committee will discuss the Legion renting the office in the Memorial building.  Renting the Commissioners room was discussed and referred to the building committee. 

Road Supervisor Kevin Rinas was on hand.  There is a triangular piece of land located within the County easement on the hog barn road project.  The farmer was wondering if he could farm the land.  The Commissioners discussed if they should sell or give the property to the farmer, or just let him farm it.  The issue was tabled and the States Attorney will be consulted as to the legality of the issue.  Rinas and Lori Beck stated 2022 FEMA is being finalized.  Replacing bridges in Towner County was discussed. 

Lindy Berg, NDSU extension agent, was present.  Berg stated all the Townships were sprayed for weeds using County employees and only the highways needed to be contracted.  Roger Copeland retired from the weed board and Berg is looking for a replacement.  Lindsey Kennedy gave an update on 4H program events.  Berg also updated the Commissioners on extension program events. 

Clerk of Court Kendall Brehm presented a quote for new cushions for the courtroom.  The quote would be submitted under the Courthouse Facilities Grant in which the State pays 75% of the costs.  Motion by Hallaway, seconded by Odermann to submit the application.  All Commissioners voted aye.  Motion passed. 

Rhonda Allery, Mountain Lakes Human Service Zone, was on hand to give the Commissioners an update on social services.  Allery stated the labor shortage has hit her department hard.  Appointment of a Towner County community member was discussed. 

Jessica Tagestad, Wold Engineering attended.  Commissioner Lagein questioned if approaches on     farm-to-market roads could be lowered to the height of the road to prevent snow build up. 

Motion by Lagein seconded by Teubner, to deed foreclosed property to the City of Cando.  All Commissioner voted aye.  Motion passed. 

Motion by Odermann, seconded by Hallaway to approve an abatement of taxes for 2020 and 2021 to a citizen claiming a Homestead Credit.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Odermann to approve an abatement of taxes for 2022 to a citizen claiming a Disabled Veterans Credit.  All Commissioners voted aye.  Motion passed. 

Motion by Teubner, seconded by Odermann to approve a zoning permit for David Klier and Michelle Chauvin.  All Commissioners voted aye.  Motion passed.

Motion by Odermann, seconded by Teubner to approve a resolution adopting a cafeteria plan for Towner County for 2023.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Hallaway to transfer $85,364.45 from FEMA 2017 to County Road.  Upon roll call, all voted aye.  Motion passed. 

Purchasing a sound and video system for the Commissioners room was discussed.  Auditor Morlock will get a cost estimate. 

Setting up a water district for the southern portion of the County for the purpose of funding bridges was discussed. 

Motion by Odermann, seconded by Hallaway to pay the bills.  Upon roll call, all vote aye.  Motion passed. 

The next meeting was set for January 3, 2023.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

Doug Berg                                                                    Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

REGULAR MEETING

MINUTES

November 1, 2022

 

The Towner County Commissioners met in regular session on November 1, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Odermann and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the October 6, 2022 regular meeting was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried. 

A farmer in Coolin Township used a scraper in the ditch on County right away and removed dirt.  This action was done on a recent federal aid project and is in direct violation of the ND Century Code.  Motion by Odermann, seconded by Hallaway to send a notice of encroachment which gives the farmer 20 days to fix it, or the County will fix it and invoice the farmer. If the farmer doesn’t pay the invoice the amount is put on his taxes.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  

Maintenance Supervisor Bill Voight went over the ADA compliance report.  There were minor infractions including a sidewalk crack, a curb not painted blue and a door which stays open during the election is hard to open.   

Sheriff Hillier met with Border Patrol about the Stone Garden Grant.  The new grant is mainly for border patrol and not for equipment.  Hillier is still trying to get bids for the camera grant. 

Motion to approve gift certificates for employees by Lagein, and seconded Teubner.  All Commissioners voted aye.  Motion passed. 

Road Supervisor Kevin Rinas stated he had ordered a new pickup.  Rinas stated they had tried out a John Deere blade.  Buying a 10,000-gallon gas tank for the Cando shop was discussed. 

Motion by Odermann, seconded by Teubner to approve a zoning permit for Travis Ozbat.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Hallaway to pay the bills.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The Veterans Service Officer position was discussed.  Working with another County coming to Towner County at least one day a month was discussed. 

Appointing a Towner County representative to the Mountain Lakes Human Service Zone Board was discussed.  Greg Westlind is resigning.  Names will be brought to the next meeting. 

The County Auditor stated that the City of Cando had approached her to cover Auditor duties for the City of Cando.  Motion to approve the County Auditor assuming interim City Auditor duties for 6 months with reimbursement going to the County if County time is required by Lagein, seconded by Teubner.  Upon roll call vote, Commissioner Teubner, Lagein and Berg voted aye.  Commissioners Hallaway and Odermann voted nay.  Motion passed. 

Clerk of Court Kendall Brehm was on hand to talk about the upcoming courthouse facilities grant.  Suggestions of opening a wall in the jury room, new juror chairs, re-upholster benches in the courtroom, and paint and carpet were made.  Brehm will get quotes for the next meeting. ARPA funds could be used for the match.  

Jessica Tagestad, Wold Engineering, entered the meeting after looking at the damage done by the farmer in Coolin Township.  She stated the issue would affect Federal funding and needed to be put back to how it was.  They would get estimates of the damage.    

The Commissioners questioned Kevin Rinas about purchasing gravel for Townships.  Rinas suggested the gravel only be hauled contractors approved by the County in order to control reimbursement.  Motion by Odermann, seconded by Teubner to purchase 40,000 yards from the Wolford pit and 40,000 yards from the Kring pit.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The next meeting was set for December 6, 2022.   

The meeting adjourned by motion at 11:25.

 

ATTEST:

 

 

 

Doug Berg                                                                    Joni Morlock

Commission Chairperson                                              Auditor/Treasurer

 

SPECIAL MEETING

MINUTES

October 03, 2022

The commissioners met in special session on Monday, October 3, 2022 at 11:45 a.m. at the Bismarck Convention Center, 315 5th St., Bismarck, ND for the purpose of meeting with the local government division of the ND Department of Transportation to discuss Federal aid road and bridge projects. Those attending were Paul Benning and Bryan Fuchs of the NDDOT, Wold Engineering representatives, Towner County Commissioners David Lagein, Matt Odermann and Doug Berg, and Towner County Road Superintendent Kevin Rinas.   Future road and bridge projects were discussed with the NDDOT stating that Towner County is borrowed out on funding for the next 4-5 years.  A speed study was questioned for County roads with the NDDOT stating that speed studies were only done for safety issues and NOT dynamic loading issues.   It was the opinion of the NDDOT that the dynamic load issues could be dealt with by County resolution, but the NDDOT recommended the Commissioners confer with the States Attorney regarding the issue.  The meeting adjourned at 12:00 p.m. 

 

 

 

Doug Berg                                                                           Joni Morlock

Commission Chair                                                            Auditor/Treasurer

SPECIAL MEETING 

MINUTES

September 21, 2022

The commissioners met in special session on Wednesday, September 21, 2022 at 11:00 a.m. in the Commissioners room at the Towner County Courthouse, 315 2nd St, Cando, ND for the purpose of discussing preconstruction issues for bridge project BRO-CVD-0048(022). Those attending were Chris Beggs and Brian Bennes of the NDDOT, Justin Lorenz of Mikkelson Aggregates, Paul Bjornston of KLJ, Towner County Commissioners David Lagein, Bob Hallaway and Doug Berg, and Towner County Road Superintendent Kevin Rinas.  The meeting adjourned at 11:42 a.m. 

REGULAR MEETING

MINUTES

September 9, 2022

 

The Towner County Commissioners met in regular session on September 9, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the August 2, 2022 regular meeting was made by Odermann and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Sheriff Hillier stated he had hired a new office deputy and she would start next week.  A grant for a new camera system was discussed.  The grant came in $7,000 over budget and Hillier is taking the additional amount out of his budget. Hillier is struggling to get the required 3 bids in order to move forward with the project.  Hillier stated he had a very busy week dealing with an unfortunate incident and had been forced to deal with press from all over the country.  Stonegarden funds were discussed.  Hillier stated the area director of the Stonegarden program told him they would be no longer funding equipment and mainly funding wages.

Maintenance Supervisor Bill Voight presented a bill for services from 2017 that had not been paid because an invoice was never received.  The Commissioners acknowledged it and stated the services were received and should be paid.   

Jessica Tagestad, Wold Engineering, was on hand.  The County Federal Aid worksheet was discussed.  Two bridge projects were added.  Starting another road project near Hansboro in 2025 and future road projects to submit for Federal aid was discussed.  Motion to approve 2 work order changes on the hog barn road project (SC-4819(063) by Lagein, seconded by Odermann.  All Commissioners voted aye.  Motion passed. Tagestad said the hog barn road was almost completed and just waiting for final gravel.  Motion to approve the County Road Maintenance Policy as the previous policy had not been signed by Odermann, and seconded by Lagein.   All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Odermann to pay the bills.  Upon roll call vote, all voted aye.  Motion passed. 

Motion to approve zoning permits to Sean Cose and Kyle McConnell by Odermann, seconded by Lagein.  All Commissioners voted aye.  Motion passed. 

Motion to approve Dave and Jannel Lagein as ND State Fair delegates by Teubner, seconded by Odermann.  All Commissioners voted aye.  Motion passed.  Motion by Odermann, seconded by Teubner to deny an application for abatement for Ed Walters.  Upon roll call vote, all Commissioners vote aye.  Motion passed. 

Commissioner Berg went over resolutions being put forth by the NDACO Commissioners Association.

The next meeting was set for Thursday, October 6, 2022.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

 

Doug Berg                                                                    Joni Morlock

Towner County Commission Chair                                Auditor/Treasurer

REGULAR MEETING

MINUTES

August 2, 2022

 

The Towner County Commissioners met in regular session on August 2, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the July 6, 2022 regular meeting was made by Odermann and seconded by Lagein.  All Commissioners voted aye, motion carried. 

Sheriff Hillier stated the Corday event went well.  Hillier stated he has had several noise complaints about the Rock Lake Bar.  Hillier stated they were still down an officer and would be shorthanded when school starts due to the school resource officer not being available for shifts. 

Building Maintenance Supervisor Bill Voight presented an estimate from ICON for an assessment of the existing courthouse adding an elevator and to develop a cost estimate to build a new courthouse.  A discussion was held about doing a complete ADA assessment of the courthouse.  The purpose of the study is to decide whether to put extensive repairs into the current courthouse structure or if it would be cheaper to build a new one.  Motion by Teubner, seconded by Odermann to hire ICON to assess the courthouse building including all ADA issues and develop a cost estimate for a new courthouse building for a cost not to exceed $15,000.  All Commissioners voted aye.  Motion passed. 

Jessica Tagestad, Wold Engineering, was on hand to discuss a project estimate being submitted to the NDDOT for the hog barn road project (SC-4819(063).  Towner County is responsible for 20%.  Tagestad stated the project is going well.

Road Superintendent Kevin Rinas brought up a bridge in Monroe Township which needs four 96’ culverts.  The County will pay for the culverts, but the Township will have to pay for the dirt work as previous policy dictates.  The culverts will be placed according to a hydrology study done by Monroe Township. 

Motion by Lagein, seconded by Hallaway to approve the minutes of the July 15, 2022 special meeting.  All Commissioners voted aye.  Motion passed. 

Lindy Berg, NDSU Extension Agent, was on hand to go over her budget items.  Berg filled in Commissioners on crop improvement and state fair awards.  The weed board budget was discussed.

Motion by Odermann, seconded by Hallaway to approve the pledge of assets report.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Odermann to approve a 2022 FEMA Fund.  All Commissioners voted aye.  Motion passed. 

The financial audit of Towner County was discussed.  Auditor Morlock was concerned about the timeliness of the last audit done by the State Auditors Office, as well as them not coming on site to do the audit.   Motion by Lagein, seconded by Odermann to pursue hiring Eide Bailey for the 2021-2022 audit.  All Commissioners voted aye.  Motion passed.   

Motion by Odermann to open a treasury portfolio with Bravara Wealth, seconded by Teubner.  Upon roll call vote all Commissioners voted aye.  Motion passed.   

Motion by Odermann, seconded by Teubner to pay bills. Upon roll call vote, all Commissioners voted aye.  Motion passed. 

The preliminary budget was discussed in itemized detail.  Motion by Odermann, seconded by Hallaway to approve the preliminary budget.  Upon roll call vote, all voted aye.  Motion passed. 

The next meeting was set for Thursday, Sept 8th.   

The meeting adjourned by motion.

 

ATTEST:

 

 

 

 

 

Doug Berg                                                                                Joni Morlock

Towner County Commission Chair                                            Auditor/Treasurer

SPECIAL MEETING

MINUTES
July 15, 2022

The Towner County Commissioners met in special session on Friday, July 15, 2022 at 12:00 noon for the purpose of discussing issues with the hog barn road project SC-4819(063).  Present at the meeting were Chairman Doug Berg, Vice Chairman David Lagein, Commissioners Lance Teubner, and Bob Hallaway. Also present were Wold Engineering.  Chairman Berg called the meeting to order.

 

Jessica Tagestad, Wold Engineering, stated there was a request from one of the land owners adjacent to the project to lower a culvert on the southern intersection of the project running NE to SW by 6” to provide more slope to avoid current ponding in the SW corner.  Owners upstream, stated if the ditch was cleaned out, it would not pond anymore.  Bruce Gibbens stated that they would survey, clean and maintain the ditch needed at their expense.  A person farming the land downstream questioned if they would benefit by this cleaning and if it would backup in culverts downstream. The downstream owner was also concerned about his current crop.  Motion by Hallaway, seconded by Teubner to lower the culvert 6” as requested.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Jim Gibbens also discussed another culvert and ditch in the project with Wold Engineering.  Another easement would be needed to complete that request to make the ditch wider.  Gibbens stated he would agree to the easement at no cost to the County.  Wold questioned if anymore approaches were in an area of the project. 

 

The meeting adjourned by motion at 12:59 p.m.

  

 

 

 

Doug Berg                                                                           Joni Morlock

Chairman                                                                             Auditor

REGULAR MEETING

MINUTES

July 6, 2022

 

The Towner County Commissioners met in regular session on July 6, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Odermann and seconded by Lagein.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the June 7, 2022 regular meeting was made by Teubner and seconded by Hallaway.  All Commissioners voted aye, motion carried. 

Sheriff Hillier stated the camera grant had been approved.  He was waiting to hear on the metal detector grant. Hillier stated all but one vehicle in a string of vehicle thefts had been recovered.  So far, six juveniles had been linked to the thefts.  Hillier stated he had 3 extra officers for the weekend of the Corday fund raiser. 

County roads were discussed with Road Supervisor Kevin Rinas.  Bids were opened for a new blade.  There was one bid from Butler Machinery Co. for $421,199.60.  Motion by Lagein, seconded Hallaway to purchase the blade at the bid price.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Motion by Odermann, seconded by Hallaway to order a snow wing for the blade at a cost of $25,205.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  The estimated arrival date for the blade and wing is July of 2023. 

Mike Britain, County Parks, was on hand to update the Commissioners on County park activities.  The Commissioners told Britain to order 16 more feet of dock for Snyder’s Lake. 

Emergency Manager Lori Beck stated Cavalier County wants to increase the Towner County contract.  A plan was put into place to gradually (over 3 years) increase the contract to a total of 10% of Cavalier County’s administrative costs. 

Motion by Odermann, seconded by Teubner to support the water tower repair project for the City of Bisbee.  All Commissioners voted aye.  Motion passed. 

Motion by Lagein, seconded by Odermann to pay the bills.  Upon roll call vote, all Commissioners voted aye. Motion passed. 

Motion by Odermann, seconded by Hallaway to approve a contract with the City of Cando to perform tax assessing duties for the City of Cando.  All Commissioners voted aye.  Motion passed. 

The 2019-2020 audit report was reviewed and discussed.  Motion by Lagein, seconded by Odermann to approve the 2019-2020 audit report.  All Commissioners voted aye.  Motion passed.

The missing applications for absentee voters were discussed.  The County Auditor mailed the applications to active voters in April, but people in the Bisbee, Egeland and Rock Lake precincts did not receive them.    Vote by mail was discussed.  In November the County Auditor will mail applications to active voters in the Bisbee, Egeland and Rock Lake precincts again.

Budget and salaries were discussed.  The Sheriff was called down to discuss some of his budget items.  Motion by Hallaway, seconded Odermann to increase wages by 5% for 2023.  All Commissioners voted aye.  Motion passed.  Using surplus general funds were discussed.  Possibilities included courthouse structural repairs, handicapped accessibility of the courthouse, and paying off equipment. 

The next meeting was set for August 2, 2023.   

The meeting adjourned by motion.

 

ATTEST:

 

 

______________________________                                                      ________________________________

Doug Berg                                                                                Joni Morlock

Towner County Board of Commissioners                                   Towner County Auditor/Treasurer

REGULAR MEETING

MINUTES

June 7, 2022

 

The Towner County Commissioners met in regular session on June 7, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Odermann and seconded by Hallaway.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the May 3, 2022 regular meeting was made by Odermann and seconded by Lagein.  All Commissioners voted aye, motion carried. 

Motion to approve the April bills was made by Lagein and seconded by Odermann.  Upon roll call vote, all Commissioners voted aye.  Motion passed. 

Sheriff Hillier stated the Sheriff’s department was working on grants, drug patch and scram bracelet training.

Maintenance Supervisor Bill Voight stated the heat pump at the Armory should be installed this week, except for the electrical hookup.  The courthouse window project will start next week.  Voight stated a cast iron pipe in the Memorial Building was leaking and had been fixed.  The building committee had met with ICON Engineering to discuss courthouse building issues.  ICON stated the main issues are with the foundation, but the building is in good shape structurally.  Tuck pointing wasn’t done properly, so water is permeating the foundation.  ICON Engineering will present a cost estimate to fix the foundation.

Kevin Walford, Butler Equipment, presented an extended warranty for the County’s tractor.  The warranty was discussed and there was a motion by Hallaway, seconded by Odermann to purchase the warranty for $2,019 for an additional 36 months.  All Commissioners vote aye. Motion passed.  Walford discussed a new blade with the Commissioners stating if ordered now, would take about a year to receive.   Motion by Odermann, seconded by Teubner to advertise for new a blade.  All Commissioners vote aye.  Motion passed. 

Paul Bjornson, KLJ, went over Prairie Dog Funds stating that the buckets looked on schedule to fill this biennium and Counties would receive funding.  If buckets fill completely, Towner County would receive almost 1.2 million additional funding for road projects.  Reviewing shop drawings for BRO-0048(022) was discussed.  Wold Engineering was going to charge for the review.  Bjornson stated this was normal industry procedure, as the review was expected to be included as part of the Construction Engineering.  A spec regarding the size of the waterproof membrane on the Bridge project was discussed.  Commissioners requested that Bjornson work with NDDOT and contractor to resize the membrane to 24 inches which is the current industry standard.  The specs on the project state 12 inches.

A farmland rental agreement with Kevin Hettwer was discussed.  Motion by Odermann, seconded by Lagein to raise the rate to $40 per acre.  All Commissioners voted aye.  Motion passed.  Motion to approve a utility permit for Northern Plains Electric to cross a County road by Lagein, and seconded by Odermann. All Commissioners voted aye.  Motion passed.   Motion to approve a contract with Mikkelsen Aggregates, LLC for bridge project BRO-0048(022), structure replacements near Perth by Lagein, and seconded by Teubner.  All Commissioners voted aye.  Motion passed. 

Motion to approve the May bills by Odermann, and seconded by Hallaway.  Upon roll Call all voted aye. Motion passed.

Motion to adjourn as the County Board of Commissioners and reconvene as the County Board of Tax Equalization.  Tax Equalization Director Sheri Leas discussed a manual level and depreciation level increase to get the residential ratio of 90.2 % which is over the 90% ratio required by the state.  Several changes were needed for the commercial ratio including manual level, depreciation level and map factor changes were made to increase the ratio of the Commercial projects to 90.8%.  Leas went over the notable changes to the County with the Commissioners.  Motion to approve a 2.4 % increase for residential property by Lagein, and seconded by Hallaway.  All commissioners voted aye.  Motion passed.  Commercial properties were discussed.  Citizens were on hand to contest some Commercial values.  Motion to approve a 4.7% increase for Commercial properties by Odermann, and seconded by Teubner.  All commissioners voted aye.  Motion passed.  Agricultural values remain unchanged.  Motion by Odermann, seconded by Hallaway to accept the late farm resident exemption applications.  All commissioners voted aye.  Motion passed.  Motion to approve inundated property as recommended by Leas by Hallaway, and seconded by Odermann.  All commissioners voted aye.  Motion passed.  Motion to adjourn as the Towner County Board of Equalization and reconvene as the Towner County Board of Commissioners. 

A contract to assess property for the City of Cando was discussed. The Commissioners decided on a rate of 20 percent of costs associated with the assessor’s office plus $50 per parcel actually assessed would be a fair rate.  There would be a cap placed on how many parcels the County would assess so the City could budget a set amount.  Auditor Morlock will go to the City with the proposal before drawing up the contract.

There was a motion to table the Audit Report until the next meeting. 

The next meeting was set for July 6th.   

The meeting adjourned by motion.

 

 

ATTEST:

 

 

_______________________________                                               _________________________________

Joni M. Morlock                                                                            Doug Berg, Chairman

Towner County Auditor/Treasurer                                                     Towner County Board of Commissioners

REGULAR MEETING

MINUTES

May 3, 2022

 

The Towner County Commissioners met in regular session on May 3, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.  Also present was States Attorney Josh Frey.

Motion to approve the agenda was made by Lagein and seconded by Odermann.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the April 5, 2022 regular meeting and April 12, 2022 special meeting was made by Odermann and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Troy Reemtsma, Legion Commander, stated the Legion would like to make a storage closet into another access to the bathroom as the existing entrance goes through a secure gaming area. The American Legion would pay the costs of the project.  Motion by Lagein, seconded by Odermann to approve the project.  All Commissioners voted aye.  Motion passed. 

Building Maintenance Supervisor Bill Voight stated the structural engineering firm would be here today to assess the Courthouse.  Voight also stated the windows in the Courthouse would be installed soon, depending on weather. 

Sheriff Hillier is working on the border patrol 2023 grant. He stated the grant will cover a new vehicle but not he extra equipment that goes on it.  Hillier stated they are still dealing with quite a few mental health issue calls. 

Road Supervisor Kevin Rinas stated that with the current weather, there is not much they can do except mark closed road.  Rinas stated any culverts over 36 inches would not be available until after August due to delivery delays.  Emergency Manager Lori Beck stated that FEMA would be available for County and Township roads as there is substantial damage and the Governor had declared an emergency.  Road damage and conditions were discussed. 

Motion by Lagein, seconded by Hallaway to approve a resolution to accept the low bid on BRO-0048(022) to be awarded to Mikkelsen Aggregates LLC for $1,026,321.45.  Upon roll call vote, Commissioners Teubner, Berg, Hallaway and Lagein voted aye.  Commissioner Odermann voted nay.  Motion passed.  The Consultant Interview Committee presented their recommendation of KLJ Engineering, LLC to be contracted as the construction engineering firm for BRO-0048(022).  Two firms were interviewed.  KLJ Engineering received a score of 421 and Wold Engineering received a score of 420 out of a possible 480.  Motion to accept the recommendation of the committee and contract with KLJ Engineering was made by Hallaway, and seconded by Teubner.  Upon roll call vote, all Commissioners voted aye. Motion passed.  

Motion by Odermann, seconded by Hallaway to approve a resolution to adopt the Towner County Hazard Mitigation Plan as approved by the Federal Emergency Management Agency.  All Commissioners voted aye.  Motion passed. 

Motion by Odermann, seconded by Hallaway to approve a resolution declaring Towner County a state of emergency due to snow and rain.  All Commissioners voted aye.  Motion passed. 

The County Commissioners discussed the City of Cando assessor situation.  The current assessor for the City, Jerry Ratzlaff, has resigned.  The Commissioners discussed the possibility of the County taking over the assessment duties for the City of Cando.  County Auditor Morlock would attend a City Council meeting. 

Towner County Housing would like to contract with Ramsey County. The Housing Board asked that the County acknowledge the contract in the County minutes of record. 

Motion to approve deeds of foreclosed properties from the County to the respective Cities and previous owners by Lagein, and seconded by Odermann.  All Commissioners voted aye.  Motion passed.

Motion to pay election workers $12 per hour was made by Teubner, and seconded by Odermann.  All Commissioners voted aye.  Motion passed. 

Election applications, which were mailed 2 weeks ago, have not been received by residents in the northern part of the County.  The County Auditor will check with the post office and start a campaign through the paper, Facebook and the County website promoting the applications for those who want to vote by mail.    

Cash rent of County land to Kevin Hettwer was discussed.  The rate is currently at $30 per acre and the three-year contract is up at the end of this year. Commissioner Lagein will talk with Hettwer to negotiate a price.

Applications for ARPA funds were discussed at length.   Motion by Odermann, seconded by Hallaway to commit $116, 451 of ARPA funding for the Radio SIRN project. Upon roll call vote, all Commissioners voted aye, motion passed. Motion by Lagein, seconded by Odermann to commit $11,951 of the ARPA funding to be used to install an HVAC in the extension meeting room.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Motion by Odermann, seconded by Teubner to allocate $48,500 of the ARPA funding to be used to purchase a County pickup for the road department.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Motion by Odermann, seconded by Lagein to allocate $36,240 to the Emergency Manager for the purchase of a vehicle.  Upon roll call vote, all Commissioners voted aye.  Motion passed.

The next meeting was set for June 7.    

The meeting adjourned by motion.

 

ATTEST:

 

 

_______________________________                                               _________________________________

Joni M. Morlock                                                                              Doug Berg, Chairman

Towner County Auditor/Treasurer                                                       Towner County Board of Commissioners

SPECIAL MEETING

 MINUTES

April 12, 2022

The Towner County Commissioners met in special session (via Zoom) on Tuesday, April 12, 2022 at 3:00 p.m. for the purpose of approving the placement of a measure to levy mills for the Towner County Hospital on the June ballot.  Present at the meeting were Chairman Doug Berg, Vice Chairman David Lagein, Commissioners Lance Teubner and Matt Odermann. Chairman Berg called the meeting to order.

 

Auditor Morlock presented the Commissioners with a petition from the Towner County Hospital District bearing 384 valid signatures.  This was sufficient for the Commissioners to approve putting a measure on the June ballot asking the voters to approve a mill levy for the District.  Motion by Odermann, seconded by Teubner to put the measure on the ballot as requested by the Hospital District.  Upon roll call vote, all Commissioners voted aye.  Commissioner Hallaway entered the meeting in time to register his aye vote.  Motion passed. 

 

 

 

 

Doug Berg                                                                           Joni Morlock

Chairman                                                                             Auditor

REGULAR MEETING

MINUTES

April 5, 2022

 

The Towner County Commissioners met in regular session on April 5, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Odermann and seconded by Lagein.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the March 8, 2022 regular meeting was made by Lagein and seconded by Hallaway.  All Commissioners voted aye, motion carried. 

NDSU Extension Agent Lindy Berg was on hand with estimates from Peterson Construction for digging in water lines to the weed shed.  Motion by Lagein, seconded by Odermann to approve up to $14,500 out of ARPA funding for the water project with any additional funding being taken out of the weed fund.  Upon roll call vote, all Commissioners voted aye.  Motion passed.  Berg updated the Commissioners on May extension events including a bike safety and babysitting clinic.  Berg also stated she was involved in a podcast and a poultry publication.  Commissioner Lagein updated the Commissioners on Bergs review stating it went very well. 

Maintenance Supervisor Bill Voight stated doors in the Auditors office were installed and finished.  Voight stated he was working on the windows in the Courtroom and Auditors office.  He was also working with structural engineers to come and assess the building as approve at a previous meeting.    

Jessica Tagestad, Wold Engineering, stated that the box culvert project by Perth, BRO-0048(022) was to be bid on April 8th.  She recommended moving the completion date to next year due to delays in shipping of the culverts.  Motion by Odermann, seconded by Teubner to extend the completion date to August 6, 2023 for project BRO-0048(022).  All Commissioners voted aye.  Motion passed.  Tagestad stated all the contracts were in place and a preconstruction meeting would be held soon for the hog barn road project SC-4819(093).  An interview committee for hiring a construction engineer for the box culvert project was needed.  Commissioners Hallaway and Teubner, Road Superintendent Kevin Rinas, and Auditor Joni Morlock were appointed to the committee. The interviews were scheduled for 8:30 a.m. on April 21st.  Motion by Lagein, seconded by Odermann to approve a temporary full-time position for the road department through the end of the year.  All Commissioners voted aye.  Motion passed. 

Sheriff Hillier stated he is frustrated with the availability of potential hires. Hillier stated he was looking for 10-15 extra people for a motorcycle rally charity event being held in Cando in July.  The event will pay for the staffing.  Hillier stated he had dealt with several juvenile issues in Bisbee. Hillier also stated they would be getting a vehicle with Stone Garden grant dollars.  

A conference call was held with Dylan Kintish, US Dept. of Health and Human Services.  Kintish informed the Commissioners of services available by the department, and offered contact information if services were needed in the future. 

Commissioner Odermann updated the other Commissioners on the status of the County Veterans Service Officer. 

Motion by Lagein, seconded by Hallaway to approve a resolution declaring a snow emergency for the winter of 2021-2022.  All Commissioners voted aye, motion passed. 

Motion to approve a gaming site authorization to the Park River Fire Department to hold gaming at the Cando Golf Club was made by Odermann, and seconded by Teubner.  All Commissioner voted aye.  Motion passed.

Motion to approve a zoning permit to Scott Lindbo was made by Teubner, and seconded by Odermann.  All Commissioners voted aye.  Motion passed.   

Motion to approve a lease to purchase a 2017 Challenger MT555E Tractor was approved by Odermann, and seconded by Hallaway.  All Commissioners voted aye.  Motion passed. 

Motion by Odermann, seconded by Teubner to approve a funding agreement for Clerk of Court services.  All Commissioners voted aye.  Motion passed. 

Motion to approve the bills by Odermann, and seconded by Teubner. Upon roll call, all voted aye.  Motion passed. 

ARPA fund applications were discussed.  A packet with the applications along with a rating sheet for each application was distributed to each Commissioner.  Commissioners would rate each application and turn in at the May meeting.  The Auditor would then compile the information and it would be discussed at the June meeting. 

The next meeting was set for May 3, 2022.    

The meeting adjourned by motion.

 

ATTEST:

 

 

_______________________________                                               _________________________________

Joni M. Morlock                                                                              Doug Berg, Chairman

Towner County Auditor/Treasurer                                                       Towner County Board of Commissioners

REGULAR MEETING

MINUTES

March 8, 2022

 

The Towner County Commissioners met in regular session on March 8, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Additions to the agenda included, +fuel bid from Legacy, approving an election polling location, and the nomination of a Social Service representative. Motion to approve the revised agenda was made by Odermann and seconded by Lagein. All Commissioners voted aye, motion carried.

Motion to approve the minutes of the February 8, 2022 regular meeting was made by Lagein and seconded by Odermann.  All Commissioners voted aye, motion carried. 

Sheriff Hillier updated the commissioners on the security grant. He stated the grant is only for cameras. A meeting with Boarder Patrol was had for the 2022 grant. No new applications have been received for the open Deputy position.

Bill Voight let the commissioners know the same leak in the roof had appeared again at the Armory.

Jessica Tagestad from Wold Engineering updated the commissioners on the projects in Towner County. Motion to approve the low bid from R J Zavoral & Sons Inc. of $1,707,904.60 for the hog barn road project SC-4819(063) by Lagein and seconded by Odermann. Upon roll call vote, all commissioners vote aye. Motion passed. Jessica stated the two box culverts east of Perth BRO-0018(022) are scheduled to be bid on April 8, 2022.  Tagestad stated if the County wished to use Federal dollars for construction engineering on the project, the RFP process would need to be completed.   

Kevin Rinas and Larry Halverson presented the Commissioners with a list of graveling projects that HB 1505 funds could be used for. They had prioritized the projects and had listed 12 projects which would require over 1.7 million dollars in funding.  HB 1505 funds collected are just over $700,000.   Motion by Lagein and seconded by Odermann to approve the top three projects amounting to 26 miles of gravel and approximately $598,000 plus administrative costs.  Upon roll call vote, all commissioners vote aye. Motion passed. Motion by Lagein, seconded by Teubner to approve Legacy’s bid for fuel at .10 less than the days posted price. All commissioners voted aye. Motion passed.  Rinas stated snow plows are in the process of being repaired.

Odermann made a motion to approve a 6-year lease agreement with Bravera Bank to purchase a new blade and it was seconded by Hallaway. Upon roll call vote, all commissioners voted aye. Motion passed. A discussion was held concerning a tractor which is currently under a lease program with Butler.  The lease expires in 2022 with a balloon payment the County is unable to pay.  Motion made by Odermann and seconded by Teubner to refinance the tractor with a new 6-year lease through Butler. Upon roll call vote, all commissioners voted aye. Motion passed. Motion by Odermann and seconded by Hallaway to sell a 2014 Caterpillar 140 M3 AWD to Butler for $127,000. Upon roll call vote, all commissioners voted aye. Motion passed.

Commissioner Odermann recognized States Attorney Joshua Frey for receiving the Northern Plains Children’s Advocacy Center’s “Every Day Hero Award” for his work with children victims and their families.

Rhonda Allery and Kristi Hoistad from Mountain Lakes Human Service Zone were present to update the commissioners on the benefits Towner County residents are receiving. Kristi stated there is a need for foster homes in the County as there are only three foster homes in Benson, Ramsey and Towner County. Motion by Lagein and seconded by Odermann to appoint Doug Berg to the Mountain Lakes Social Service Zone Board. All commissioners voted aye, motion carried.

The City of Bisbee submitted a Certification of Significant Community Support to purchase a new tractor. Motion to approve by Odermann and seconded Teubner. All Commissioners vote aye, motion carried.

Motion by Teubner and seconded by Odermann to approve one wellness check, per year, for all benefited employees that desire the service through Towner County Public Health. All Commissioners voted aye, motion passed.

Motioned by Lagein and seconded by Hallaway to approve the Cando Golf Club Charity Gaming Permit. All commissioners voted aye, motion carried.

Motioned by Lagein and seconded by Odermann to approve the Armory, in Cando, as the polling location for the upcoming election. All commissioners voted aye, motion carried.

Motion by Odermann, seconded by Teubner to pay the bills. Upon roll call vote, all commissioners vote aye. Motion passed.

Motion by Lagein, seconded by Hallaway to proceed with the RFP process for construction engineering for project BRO-0018(022).  All Commissioners voted aye.  Motion passed. 

The next meeting was set for April 5th, 2022.

The meeting adjourned by motion.

 

ATTEST:

 

 

_______________________________                                               _________________________________

Cari Hallaway                                                                          Doug Berg, Chairman

Deputy Auditor                                                                                  Towner County Board of Commissioners

 

 

 

REGULAR MEETING

MINUTES

February 8, 2022

 

The Towner County Commissioners met in regular session on, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Commissioner Lagein added the City of Rock Lake to new business on the agenda. Motion to approve the agenda was made by Odermann and seconded by Lagein. All Commissioners voted aye, motion carried

Commissioner Berg called upon an error in the minutes from January. Error will be corrected and signed at March meeting. Motion to approve the minutes of the January 4, 2022 regular meeting was made by Lagein and seconded by Teubner.  All Commissioners voted aye, motion carried. 

Lindy Berg from NDSU Extension and Towner County Weed Board was present. She stated a new trailer and spray unit had been purchased for the Weed Board. Walker’s Lawncare LLC contract was cut from $30,000 to $15,000. Cheryl Stutz is now the new foreman of the Weed Board and she will be spraying for the townships this year. ARPA application was presented for water for the Highway Shop and the Weed Shed.

Kevin Walford, from Butler, let the commissioners know the motor grader was delayed but it is in route. The lease for the tractor is up in August. Kevin Rinas and Kevin Walfors will discuss the options of refinancing it or buying it out-right.

Sheriff Hillier stated Devils Lake, Ramsey County and Benson County shared with our Sheriff Department the Drone program services they offer. Benson County Canine brought their canine to Towner County to explain the program. Sheriff Hillier stated they are still in the discussion stages of if they would utilize a canine. Sheriff Hillier stated they haven’t received any applications for the open Deputy positions. He mentioned Cavalier County just put an ad out and their starting wage and benefits are better than Towner Counties. He said there are tons of counties and cities hiring. AARP application was discussed. The department application includes premium pay of the 5-law enforcement officers, portable metal detector, red dot sights & weapon mounted lights for rifles. Sheriff Hillier asked for signage at the front door stating all bags are subject to search. Sheriff Hillier stated stops have been down and he believes that is due to the cold weather. Commissioner Hallaway asked where the new security system grant was at. Sheriff Hillier said he will check into it. Commissioner Berg brought up over-load permits.

States Attorney Joshua Frey was present and said the state is looking at making all Clerk of Court positions State positions. There was discussion on mental health services.

Bill Voight, Maintenance Supervisor, stated the grant for new windows for the Commissioner room was approved. The County’s percentage for the windows is 25% which is roughly $8,000.00. Motion to purchase the windows for the grant was made by Lagein and seconded by Odermann. All Commissioners voted aye, motion carried.  Voight presented an estimate for new windows for the Auditors office. The building committee recommended going forward with the windows in the Auditors office. Motion to purchase the windows for the Auditor’s office was made by Odermann and seconded by Lagein. All Commissioners voted aye, motion carried. 

Application for Zoning permit from Wes and Ashley Lunde was presented. Motion to approve by Hallaway and seconded by Lagein. All commissioners voted aye, motion carried.

City of Bisbee submitted a Certification of Significant Community Support to purchase a new pick-up. Motion to approve by Teubner and seconded Odermann. All commissioners vote aye, motion carried.

Commissioner Odermann made a motion to approve the funding for the Clerk of District Court services from State of North Dakota Office of State Court Administrator. The motion was seconded by Hallaway. All commissioners voted aye, motion carried

Motion by Lagein, seconded by Hallaway to approve the Golf Course Liquor License. Commissioner Teubner was excused due to conflict of interest. Commissioners Berg, Hallaway, Odermann and Lagein voted aye, motion carried.

Motion by Odermann, seconded by Teubner to pay the bills. Upon roll call vote, all commissioners vote aye. Motion passed.

Motion by Odermann for a deadline of April 4th, 2022 for ARPA applications. Commissioner Berg called for a second. The motion died for lack of second. Motion by Hallaway for a deadline of April 1st, 2022 for the ARPA applications and seconded by Teubner. All commissioners voted aye, motion carried.

Commissioner Lagein stated the City of Rock Lake will be submitting a letter of support for the speed limit to be reduced due to the restricted view on the west entrance, Eller Ave, to Rock Lake.

Auditor Morlock requested the transfer of funds from the General fund to the Road Department fund in the amount of $488,056 and from the General fund to the County Agent fund in the amount of $31,852 as budgeted.  She also requested to transfer funds from the Weed Board to the General Fund in the amount of $63,665 as also set forth in the budget.  Motion by Hallaway and seconded by Odermann to approve the transfers. Upon roll call vote, all commissioners vote aye. Motion passed.

The next meeting was set for March 8th, 2022.

The meeting adjourned by motion.

 

ATTEST:

 

 

_______________________________                                               _________________________________

Cari Hallaway                                                                          Doug Berg, Chairman

Deputy Auditor                                                                                  Towner County Board of Commissioners

REGULAR MEETING

MINUTES

January 4, 2022

 

The Towner County Commissioners met in regular session on January 4, 2022 at 8:00 a.m. in the meeting room of the county courthouse.  Chairman Doug Berg called the meeting to order.  Present were Vice Chairman David Lagein, Commissioners Matt Odermann, Bob Hallaway and Lance Teubner.

Motion to approve the agenda was made by Odermann and seconded by Lagein.  All Commissioners voted aye, motion carried.

Motion to approve the minutes of the December 2, 2021 regular meeting and the December 23, 2021 special meeting was made by Lagein and seconded by Odermann.  All Commissioners voted aye, motion carried.

Vice-Chair Lagein opened up nominations for Chairman. Doug Berg was nominated.  Odermann moved and Teubner seconded to cease nominations and cast a unanimous ballot for Berg.  All Commissioners voted aye.  Motion passed.

Chairman Berg opened nominations for Vice-Chair.  Dave Lagein was nominated.  Odermann moved and Teubner seconded to cease nominations and cast a unanimous ballot for Lagein.  All Commissioners voted aye.  Motion passed.

Sheriff Hillier stated he had put an order in for 2 new computers.  Hillier stated he was trying to get the Sheriff’s office on a rotation schedule for equipment.  End of year stats were given to the Commissioners.  The Commissioners questioned how and when calls were made.  Mental health issues the department deals with were discussed.  A policy on employees reporting violent issues to the Sheriff was discussed. 

States Attorney Josh Frey stated the opioid case was settled.  He doesn’t know if or when the County would see any money from the settlement.  Frey stated he was working on the letters involving road right-of-way infringement. 

Emergency Manager Lori Beck described the IPAWS program which is a reverse 911 system and an emergency notification system.  Motion by Odermann, seconded by Hallaway to approve the IPAWS participation plan.  All Commissioners voted aye.  Motion passed.  Commissioner Odermann questioned how much the radios were going to cost for the emergency responders to become compliant with the SIREN program.  Beck stated the radios would cost the responder units approximately $2,000 per radio.  The Commissioners had previously discussed helping with those costs. 

Wold Engineering recommended the bridges in Maza Township should not be repaired and should be replaced.  The rough estimate to repair the bridges was $530,000 for the west bridge and $380,000 for the east bridge.  These estimates were given providing that no other conditions were uncovered, which was unlikely. The Water Board was also present for the discussion.  There were no representatives of Maza Township present.   A delineated watershed area was discussed.  The map showed all water flowing into the area involving the bridge.

A grant application for HB 1505 funds was discussed.  The County had several bridges that are in need of replacement.  Wold Engineering and Road Superintendent Kevin Rinas recommended the County apply for bridge numbers 119-37.0 and 101-06.1.  These 2 bridges had the lowest rating and highest amount of traffic, which was a criteria for the grant.   Motion by Odermann, seconded by Teubner to follow the recommendation and apply for grant funding under HB 1505 for the two bridges.  All Commissioners voted aye.  Motion passed.  Jessica Tagestad, Wold Engineering, presented the plans for project for BRO-0048(022), two bridges in Monroe and Grainfield Township. Tagestad reviewed the project with the Commissioners.  Motion by Odermann, seconded by Hallaway to approve a utility relocation permit for Northern Plains related to the project and wave the permit fee.  All Commissioners voted aye.  Motion passed. 

Gary Larson was present and wanted to express his opinions to the Commissioners. 

The Commissioners discussed a threat made to the road department by a citizen.  The Commissioners referred Rinas to the Sheriff’s department to report the incident. 

Motion by Odermann, seconded by Teubner to pay the bills.  Upon roll call vote, all commissioners voted aye.  Motion passed. 

Motion by Odermann, seconded by Hallaway to approve the resolution for the Cafeteria plan.  All Commissioners voted aye.  Motion passed. 

A bonus for a previous employee was discussed.  Motion to not pay the bonus by Hallaway, seconded by Odermann.  All Commissioners voted aye.  Motion passed. 

Amendments to the 2021 budget were reviewed.  Motion by Odermann, seconded by Lagein to approve amendments as recommended by the County Auditor.  Upon roll call vote, all Commissioners voted aye. Motion passed.  Auditor Morlock presented a year end financial report to the Commissioners. 

The next meeting was set for February 8, 2022.    

The meeting adjourned by motion.

 

ATTEST:

 

 

_______________________________                                               _________________________________

Joni M. Morlock                                                                              Doug Berg, Chairman

Towner County Auditor/Treasurer                                                       Towner County Board of Commissioners

2020 Meeting Minutes
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